Event Manager

Event Manager

The Event Manager role is ideal for someone with corporate event experience who is eager to apply their passion for events and leadership skills in a fast-paced events environment.

Reporting to the Global Head of Events, you will oversee the success of our summit preparation, onsite execution, and post-event delivery while leading our team of Event Coordinators.

You will ensure seamless communication with sponsors, third-party vendors, and event venues, drive operational excellence, and play a key role in delivering exceptional summit experiences from start to finish.

• Important Notes
• Candidates must have a valid passport and the ability to travel within Europe up to 12x in the year

This is a fully in-office role for the first six months of employment. Following this period, employees are eligible for up to 7 remote work days per month on Mondays and Fridays

• Candidates must be willing and able to be on their feet for extended periods of time.
• Candidates must be able to lift up to 10-20 pounds during live events

Skills Desired

• 5+ years of corporate event coordination or event management experience
• Strong written and verbal communication skills with a professional and diplomatic approach
• Exceptional organization, administrative, and time management skills with the ability to manage multiple priorities
• Strong Excel skills with the ability to manage data, reporting, and event-related tracking
• Salesforce experience is considered a strong asset
• Proven ability to take ownership of projects and deliver successful outcomes
• Experience leading, mentoring, and delegating tasks while supporting team members
• Ability to assess risks, anticipate challenges, and proactively plan solutions
• Strong negotiation skills with experience managing vendor relationships and contracts
• Ability to manage budgets, track expenses, and make cost-effective decisions
• Understanding of revenue-driving strategies and the ability to collaborate closely with Sales teams to achieve business objectives
• Solutions-oriented with the ability to remain calm and effective under pressure
• Experience sourcing, evaluating, and negotiating supplier and vendor contracts
• Strong attention to detail with the ability to review agreements and ensure accuracy
• Tech-savvy with the ability to implement tools and process improvements
• Willingness to take a hands-on approach and support wherever needed
• Professional, mature, and composed with a confident approach
• German language proficiency is considered an asset but is not required

Key Responsibilities

• 70% Administration and Event Preparation / 30% Onsite Execution
• Oversee event operations across the Generis portfolio, ensuring successful preparation, execution, and post-event delivery.
• Manage and audit event databases, ensuring accuracy, completeness, and consistency across Event Coordinators, Senior Event Coordinators, and Customer Success Coordinators.
• Monitor event timelines and key deliverables, ensuring teams remain on track with deadlines, approvals, event details, and operational requirements.
• Provide guidance and oversight to coordinators, ensuring event logistics including F&B, AV, floorplans, room blocks, and supplier requirements are accurately planned and executed.
• Manage event budgets throughout the event lifecycle, identifying cost-saving opportunities, monitoring spend, and ensuring financial accuracy.
• Review supplier quotes, contracts, and invoices to ensure all agreements align with event requirements and negotiated terms.
• Coordinate with hotels, vendors, sponsors, and internal stakeholders to ensure seamless communication and successful event delivery.
• Lead onsite event execution, overseeing setup, live operations, and teardown while ensuring all details are delivered as agreed upon.
• Handle onsite challenges and high-pressure situations with professionalism, resolving issues directly with hotel management, sponsors, delegates, and suppliers.
• Oversee sponsor and delegate deliverables, ensuring a high-quality attendee experience and successful execution of contracted commitments.
• Support the scheduling and execution of 1-2-1 meetings, achieving 100% of scheduled meetings and a minimum of 80% of contracted meetings.
• Monitor key event performance metrics, including delegate attrition, preference completion, and client engagement targets.
• Collaborate with Sales and internal stakeholders to support revenue objectives, improve event outcomes, and identify opportunities for growth.
• Represent the Operations team in cross-functional meetings when required, providing updates and supporting strategic initiatives.
• Complete additional administrative and operational responsibilities as needed.
• Daily Tasks May Include
• Lead, mentor, and support the Operations team, ensuring tasks are executed effectively and stepping in where needed.
• Set clear objectives, monitor daily and event milestones, and ensure key deliverables are achieved on schedule.
• Manage event timelines, budgets, and master databases, conducting regular audits to maintain accurate records.
• Review event logistics, including food & beverage, floor plans, room blocks, and other operational details to ensure readiness.
• Negotiate with hotels and third-party vendors, review contracts, and ensure all agreements accurately reflect event requirements and expectations.
• Review supplier quotes and invoices, oversee vendor relationships, and manage event-related expenditures.
• Oversee all onsite event operations, ensuring every aspect is delivered as contracted and maintaining seamless communication with hotels, sponsors, vendors, delegates, and internal teams.
• Resolve onsite issues calmly and proactively, handling high-pressure situations directly with hotel management, sponsors, delegates, and suppliers to ensure a successful event experience.
• Oversee the scheduling and execution of one-to-one meetings, achieving 100% of scheduled meetings and at least 80% of contracted meetings.

Benefits & Bonuses

• High-growth environment with opportunities for career advancement
• Annual performance bonus of up to 10% of your salary
• Opportunity to travel to summits and gain valuable client-facing and executional experience while collaborating with our global team
• Kick off your weekend early with a 4:30 PM finish every Friday
• Earn one day in lieu for every event in your portfolio when acting as the Meetings Manager
• Receive additional days in lieu for working weekends during live events
• Urban Sports Club and BVG Corporate Discounts
• A fun, energetic, and dynamic working environment
• Join our monthly company-wide Town Halls, featuring business updates, employee recognition, awards, and team celebrations
• Celebrate with the team at our annual Summer Party and Winter Holiday Party
• Enjoy complimentary coffee and snacks to keep you energized throughout the day

Generis is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

If you require assistance or an accommodation, please let us know.

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