Team Assistant (f_m_x)

Team Assistant (f_m_x)

Reference Number 8560

Your responsibilities:

• Independent coordination and organization of the administrative day-to-day business, e.g. appointment management, processing of e-mails, incoming and outgoing mail, ordering and monitoring office supplies for the Section
• Supporting the section management (on site at the GFZ and at FU Berlin), e.g. organizing business trips in Germany and abroad, and managing the section budget
• Correspondence and communication in German and English, translation work from German to English or English to German
• Support in preparation and follow-up of events (e.g. section meetings, seminars, workshops)
• Supporting our national and international staff members, visiting scientists and interns during the onboarding process
• Maintenance of our section website and the GFZ publication database
• Assistance in the coordination of the annual reports between the section management and the department management (e.g. third-party funding, statistics)
• Assistance and coordination of internal maintenance and general technical services at the GFZ for the section

Your qualifications:

• You have completed commercial or administrative vocational training (e.g. degree as a state-recognized foreign language secretary) or an equivalent qualification with a certificate/proof of a B2 level in English
• You are comfortable working in both English and German
• You already have some experience in secretarial work or working as an assistant
• A forward-looking, results-oriented mindset coupled with enthusiasm and an open-minded approach to new and changing activities characterizes you
• You have excellent communication and teamwork skills as well as a precise, independent and structured way of working
• You are familiar with the common office applications (Word, Excel, PowerPoint, Outlook)
• The contact with people from different countries and cultures and interest to take care of a large diverse team is something you look forward to

What we offer:

• Ambitious and varied tasks in a dynamic and international research environment
• State-of-the-art equipment
• Public service benefits
• Extensive training opportunities
• Flexible working hours and conditions
• Support with finding a good work-life balance offered by benefit@work
• Institute day-care centre on site
• Working at the Albert Einstein science park on the Telegrafenberg in Potsdam
• Work place within walking distance of Potsdam main train station, or just a short ride on the shuttle bus
  

Start date: As soon as possible
Fixed-term: 12 months
Salary: The position is classed as salary group 8 according to "TVöD Bund (Tarifgebiet Ost)". The salary group is determined on the basis of the Collective Wage Agreement and the respective personal qualifications.
Working hours: Part-time 50% (currently 19.50 h/week) to 75% (currently 29.25 h/week)
Place of work: Potsdam

Have we piqued your interest?

If so, we look forward to receiving your application by 12^th November 2023 . Please use our online application form only.
Apply
Diversity and equal opportunities are integral components of our human resources policy. The GFZ actively promotes diversity and explicitly welcomes applications from all qualified individuals, regardless of ethnic and social origin, nationality, gender, sexual orientation and identity, religion/belief, age and physical characteristics. Anyone who has been recognized as severely disabled, will be given preferential consideration in the event of equal suitability and qualification in accordance with the provisions of the German Social Code IX. If you have any questions, please contact our representative for the severely disabled at sbv[at]gfz-potsdam.de, who will be happy to assist you in the further application process. In case of further queries regarding gender equality, please do not hesitate to contact our Equal Opportunities Officer at gba[at]gfz-potsdam.de.
Your personal data will be processed for the purpose of conducting the selection procedure on the basis of Art. 6 para. 1 b, Art. 88 GDPR in conjunction with Art. 26 of the Data Protection Act for the State of Brandenburg. After completion of the procedure, application documents will be deleted in compliance with data protection regulations.
In case of any further queries relating to the field of activity, please contact Prof. Dirk Scherler either via email at Dirk.Scherler@gfz-potsdam.de or phone +49 (0) 331-6264-28646. If you have any general questions about the application process, please contact our recruiting team at our phone number +49 (0) 331-6264-28787.