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- Aufgaben: Coordinate daily admin tasks, manage appointments, and support section management.
- Arbeitgeber: Join a dynamic research environment at GFZ in Potsdam, focused on international collaboration.
- Mitarbeitervorteile: Enjoy flexible hours, extensive training, and public service perks like on-site daycare.
- Warum dieser Job: Be part of a diverse team, enhance your skills, and contribute to impactful research.
- Gewünschte Qualifikationen: B2 English proficiency, experience in secretarial work, and strong communication skills required.
- Andere Informationen: Part-time position with a salary based on qualifications; apply by November 12, 2023.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
Your responsibilities:
Independent coordination and organization of the administrative day-to-day business, e.g. appointment management, processing of e-mails, incoming and outgoing mail, ordering and monitoring office supplies for the Section.
Supporting the section management (on site at the GFZ and at FU Berlin), e.g. organizing business trips in Germany and abroad, and managing the section budget.
Correspondence and communication in German and English, translation work from German to English or English to German.
Support in preparation and follow-up of events (e.g. section meetings, seminars, workshops).
Supporting our national and international staff members, visiting scientists and interns during the onboarding process.
Maintenance of our section website and the GFZ publication database.
Assistance in the coordination of the annual reports between the section management and the department management (e.g. third-party funding, statistics).
Assistance and coordination of internal maintenance and general technical services at the GFZ for the section.
Your qualifications:
- You have completed commercial or administrative vocational training (e.g. degree as a state-recognized foreign language secretary) or an equivalent qualification with a certificate/proof of a B2 level in English.
- You are comfortable working in both English and German.
- You already have some experience in secretarial work or working as an assistant.
- A forward-looking, results-oriented mindset coupled with enthusiasm and an open-minded approach to new and changing activities characterizes you.
- You have excellent communication and teamwork skills as well as a precise, independent and structured way of working.
- You are familiar with the common office applications (Word, Excel, PowerPoint, Outlook).
- The contact with people from different countries and cultures and interest to take care of a large diverse team is something you look forward to.
What we offer:
- Ambitious and varied tasks in a dynamic and international research environment.
- State-of-the-art equipment.
- Public service benefits.
- Extensive training opportunities.
- Flexible working hours and conditions.
- Support with finding a good work-life balance offered by benefit@work.
- Institute day-care centre on site.
- Working at the Albert Einstein science park on the Telegrafenberg in Potsdam.
- Work place within walking distance of Potsdam main train station, or just a short ride on the shuttle bus.
Start date:
As soon as possible
Fixed-term:
12 months
Salary:
The position is classed as salary group 8 according to "TVöD Bund (Tarifgebiet Ost)". The salary group is determined on the basis of the Collective Wage Agreement and the respective personal qualifications.
Working hours:
Part-time 50% (currently 19.50 h/week) to 75% (currently 29.25 h/week)
Place of work:
Potsdam
Application:
Have we piqued your interest? If so, we look forward to receiving your application by 12th November 2023. Please use our online application form only.
Diversity and equal opportunities are integral components of our human resources policy. The GFZ actively promotes diversity and explicitly welcomes applications from all qualified individuals, regardless of ethnic and social origin, nationality, gender, sexual orientation and identity, religion/belief, age and physical characteristics.
Anyone who has been recognized as severely disabled will be given preferential consideration in the event of equal suitability and qualification in accordance with the provisions of the German Social Code IX.
If you have any questions, please contact our representative for the severely disabled at sbv[at]gfz-potsdam.de, who will be happy to assist you in the further application process.
Your personal data will be processed for the purpose of conducting the selection procedure on the basis of Art. 6 para. 1 b, Art. 88 GDPR in conjunction with Art. 26 of the Data Protection Act for the State of Brandenburg. After completion of the procedure, application documents will be deleted in compliance with data protection regulations.
If you have any general questions about the application process, please contact our recruiting team at our phone number +49 (0) 331-6264-28787.
Team Assistant (f_m_x) Arbeitgeber: GFZ mbH
Kontaktperson:
GFZ mbH HR Team
Dirk.Scherler@gfz-potsdam.de
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Team Assistant (f_m_x)
✨Tip Number 1
Familiarize yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of appointment management and budget coordination will help you demonstrate your readiness for the role during the interview.
✨Tip Number 2
Since the position requires communication in both German and English, practice your language skills. Being able to switch seamlessly between the two languages will show your potential employer that you're well-prepared for the diverse team you'll be supporting.
✨Tip Number 3
Highlight any previous experience you have in organizing events or managing office supplies. This will showcase your organizational skills and ability to handle multiple tasks, which are crucial for a Team Assistant.
✨Tip Number 4
Research the GFZ and its international environment. Understanding their mission and values will allow you to align your answers with their goals during the interview, making you a more attractive candidate.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Team Assistant (f_m_x)
Tipps für deine Bewerbung 🫡
Understand the Role: Make sure you fully understand the responsibilities of a Team Assistant as outlined in the job description. Highlight your relevant experience in administrative tasks, appointment management, and communication skills in both German and English.
Tailor Your CV: Customize your CV to reflect the qualifications mentioned in the job description. Emphasize your vocational training, language proficiency, and any previous experience in secretarial or assistant roles.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the organization. Mention specific examples of how your skills align with the requirements, such as your experience in organizing events or managing budgets.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. Ensure that your documents are clear, concise, and professionally formatted.
Wie du dich auf ein Vorstellungsgespräch bei GFZ mbH vorbereitest
✨Prepare for Bilingual Communication
Since the role requires correspondence in both German and English, practice your language skills. Be ready to demonstrate your proficiency by discussing your experiences in both languages during the interview.
✨Showcase Your Organizational Skills
Highlight your experience in managing appointments, emails, and office supplies. Prepare examples of how you've successfully organized tasks or events in previous roles to illustrate your ability to handle the administrative day-to-day business.
✨Demonstrate Teamwork and Communication Abilities
The job emphasizes excellent communication and teamwork skills. Be prepared to share specific instances where you collaborated with diverse teams or supported colleagues, especially in an international context.
✨Familiarize Yourself with Office Applications
Make sure you're comfortable with common office applications like Word, Excel, PowerPoint, and Outlook. You might be asked about your proficiency with these tools, so consider discussing any relevant projects where you utilized them effectively.