Head of Department – Project Acquisition and Tender Management

About the company

GITEC-IGIP GmbH is a leading consulting company for international development cooperation projects headquartered in Germany’s fourth-largest city Cologne. GITEC-IGIP’s multi-cultural team and global network of companies and offices around the world has more than five decades of professional experience across four continents. Our companies lead mainly publicly financed development projects.

The Team

The International Project Acquisition / Tender Management Department supports our technical departments in preparing expressions of interest / pre-qualifications (EoI / PQ) and technical and financial offers for public tenders. The team coordinates all administrative aspects of the tender process both in terms of compiling up-to-date company information and presenting project personnel involved. As the Head of Department, you will play a key role in shaping and supervising the tender acquisition process, ensuring the successful preparation and submission of competitive tenders.

Main Duties in this Position

• Lead, manage, and develop a team of currently five international colleagues
• Represent the department’s interests toward management and external stakeholders
• Liaison and close coordination with technical departments
• Monitor the department’s progress, ensuring timely and accurate reporting to management
• Chair regular Acquisition meetings with the management and technical department heads to ensure coordination and progress
• Identify and manage risks within the department, ensuring proactive minimisation and/or reporting as required
• Oversee the preparation and submission of tenders, ensuring adherence to deadlines and high-quality standards
• Identify opportunities for process improvements, leveraging digital tools and adapting to evolving donor requirements
• Assisting with key team tasks as needed

Department Core Responsibilities

• Identification of suitable tenders on the market and analysis of tender documents (Terms of Reference / ToR) to determine fulfilment of administrative and organisational requirements to assess whether to proceed with a tender
• Coordinate the EoI / tender teams in the preparation of expressions of interest (EoI) and tender documents in compliance with deadlines
• Communicate with national and international partners, subsidiaries, funding organisations, clients, and project staff to ensure all tender requirements are met.
• Ensure the accuracy and completeness of all administrative documents prepared and received
• Formulate non-technical proposal components (e.g. description of project personnel, quality management, logistics) in the project language
• Format documents to the highest quality standards using Microsoft Office products
• Compile and submit the final EoI / offer documents
• Manage and maintain relevant data and databases

Educational Background

• University Degree (Bachelor’s or Master’s) in a relevant field
• Very strong language skills:
  • Fluent in English and French (excellent spoken and written language skills)
  • Ideally strong proficiency in Spanish OR German

  Portuguese language skills are a plus

Required Expertise / Profile

• Several years of experience managing projects and/or teams
• Strong leadership abilities with excellent communication, time-management, and organizational skills
• Strategic thinking and problem-solving competency
• Expertise in Microsoft Office (Word, Excel) and managing large documents and graphics
• Organisational skills, especially when working under time pressure
• Ability to work independently with a strong sense of responsibility and flexibility

Previous experience in acquisition support or global tender management within international development cooperation is an advantage

Our Offer

• An interesting and challenging position in the field of international project management
• A dynamic, multicultural, and open-minded work environment
• Flexible working hours and a modern, global corporate culture with flat hierarchies
• A competitive salary, ranging from EUR 55,000-60,000, depending on experience and qualifications

If you are interested

We look forward to receiving your application documents including a motivational statement with information on earliest start / notice period and gross salary expectations, up-to-date curriculum vitae, copies of relevant degrees and work certificates.

Please submit your application documents (in English) through the online application form below stating the Job ref. no.: ACQ_TM-GIT-12.2024

Or by email to:

Please note that we can only consider applicants with a valid residence and work permit for Germany / European Union.

#J-18808-Ljbffr