Personal Assistant - Maternity Cover (12 months)

If you have an interest in well-structured work in a diverse and busy environment, this is the ideal role for you.

The main tasks and responsibilities

Administrative Support:

• Manage and coordinate daily schedules, appointments, and meetings for the team.

• Prepare and distribute meeting agendas, minutes, and follow-up action items when necessary.

• Handle confidential information with discretion.

• Handle invoice payments and counterparty onboarding in accordance with relevant procedures.

Travel Coordination:

• Arrange international and domestic travel, including flights, accommodations, and transportation.

• Prepare detailed travel itineraries and ensure all travel documents are in order.

• Assist with visa applications and other travel-related requirements.

Meeting and Event Planning:

• Organize and coordinate team meetings, conferences, and events.

• Set up virtual meetings using platforms like Microsoft Teams, Zoom, etc.

• Ensure meeting rooms are booked and equipped with necessary technology.

Document Management:

• Create, format, and edit documents, presentations, and reports using MS Office Suite (Word, Excel, PowerPoint).

• Maintain and update electronic and physical filing systems.

• Assist in the preparation of reports and presentations for internal and external stakeholders.

Communication:

• Act as a point of contact for internal and external communications.

• Draft and proofread emails, memos, and other correspondence.

• Facilitate effective communication within the team and with other departments.

Project Assistance:

• Support team members with project-related tasks and research.

• Track project timelines and deliverables.

• Assist in the preparation of project documentation and presentations.

Our ideal person

• Effective organizational skills and ability to manage several tasks at once.

• Attention to detail and problem-solving abilities.

• Effective communication and interpersonal skills.

• Ability to work independently and as part of a team.

• Ability to manage changes in priorities and deadlines.

Minimum requirements

• Previous experience as a Personal Assistant or in a similar administrative role.

• Experience in a global company or supporting a global team is a plus.

• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Proficiency in English and German.

• Holding a Swiss work permit or passport holder of CH / EU.

Benefits

• We are committed to providing benefits, which promote mental, physical, and financial well-being. From healthy meal options in our restaurants and bistros to free use of the in-house gym including sport classes with professional trainers.

• We reimburse public transport for commuting to work; alternatively, we offer free parking space.

• We provide tuition assistance for further education and training courses.

• We have a competitive parental leave policy. Our childcare benefits also include emergency childcare services and financial assistance towards daycare costs.

• Employees\‘ Swiss Pension 2nd pillar is fully paid by Glencore.

Who we are

Glencore is one of the world\’s largest global diversified natural resource companies and a major producer and marketer of more than 60 commodities that advance everyday life. Through a network of assets, customers and suppliers that spans the globe, we produce, process, recycle, source, market and distribute the commodities that support decarbonisation while meeting the energy needs of today.

With over 150,000 employees and contractors and a strong footprint in over 35 countries in both established and emerging regions for natural resources, our marketing and industrial activities are supported by a global network of more than 50 offices.

Glencore\’s customers are industrial consumers, such as those in the automotive, steel, power generation, battery manufacturing and oil sectors. We also provide financing, logistics and other services to producers and consumers of commodities.

Glencore is proud to be a member of the Voluntary Principles on Security and Human Rights and the International Council on Mining and Metals. We are an active participant in the Extractive Industries Transparency Initiative.

We will support the global effort to achieve the goals of th jida jit0834a jiy25a