Scheduling Coordinator (m/f/d)

• Your Responsibilities
• Scheduling of all taught programs, classes and any associated events for our Potsdam and Berlin locations.
• Creating and publishing student and faculty timetables for all degree programs and associated events at the Potsdam and Berlin campus.
• Understand the resources required for each timetabled semester to enable effective planning.
• Identify and plan timetable structures for students to enhance the overall student experience and their ability to plan their study and other commitments appropriately.
• Liaise with the academic teaching team in drawing up the timetable to ensure appropriate teaching and module loads.
• Supporting the academic team by calculating the professorial quotas for the individual study programs.
• Coordination and editing of the timetables in cooperation with the lecturers of all departments.
• Reporting on room usage and future resource planning.
• Answering to student inquiries regarding Scheduling related matters in English and German.
• Reservation of rooms for optimal planning based on availability, student numbers, and course needs, in compliance with various safety concepts.
• Entering and managing data in the student administration system.

Your profile

• Fluency in English, ideally professional writing as well.
• Strong organizational and communication skills.
• Proficiency in IT, including intermediate skills in MS Excel, mail merge, and ideally Power BI.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Attention to detail and a commitment to accuracy in data management.
• Ability to work collaboratively with diverse teams and stakeholders.
• Experience in a similar administrative role within the education sector is advantageous.
• A Bachelor's degree, a Master’s degree is preferred, but not required.

Why us?

• Opportunity to work with a great team in a dynamic and international culture
• A workplace in our modern, centrally located campus in Potsdam
• Numerous campus events from the fields of art, culture, business, and science
• Opportunity to develop and implement new ideas and concepts
• Personal and professional development

About us

GUS Germany Gmb H (GGG) is an innovative and dynamic network of world-class higher education institutions that is committed to empowering students with the knowledge and skills they need to make a positive impact in the world.

Our mission is to foster visionary leaders who can drive meaningful change for society.

With a strong presence in Germany, Europe, and beyond, GGG is made up of several well-known brands, including UE (University of Europe for Applied Sciences), BSBI (Berlin School of Business & Innovation), htk academy, and GISMA University for Applied Sciences.

Our thriving student body of over 10,000 learners across our institutions benefits from a wide range of academic disciplines, such as business, technology, data science, engineering, sports, and fine arts.

As part of the Global University Systems (GUS) network, which comprises over 48 universities across Europe, the USA, Australia, Asia, and South America, with over 87,000 students, we are dedicated to providing exceptional learning experiences to our students.

At GGG, we are committed to creating a supportive and inclusive work environment where everyone can thrive.

Our employees play a vital role in ensuring that our students succeed at every step of their career path.

Join our team and be a part of a culture of innovation and excellence in education.

www. gusgermany. com