Project Planning Assistant

We are looking for a Project Planning Assistant to join Gulf Associates on a permanent, full-time basis. This role is fully remote, allowing you to contribute to high-stakes advisory work from any location. You will support our team as we manage the commercial requirements for a Berlin-based technology firm that is expanding its operations. Our firm focuses on providing grounded commercial judgment rather than standard consultancy reports. We help our clients understand the ground reality of the markets they enter, ensuring their decisions are based on the actual behavior of counterparties and regulators rather than distant theories.

What you will do

• Maintain and update project schedules for the expansion project of the Berlin firm, ensuring all work streams are aligned with the client goals.
• Track key milestones and deadlines across various phases of the engagement to keep the senior partners informed of progress.
• Conduct basic research on market participants and counterparties to provide context for commercial negotiations.
• Draft clear and concise progress reports that summarize the status of ongoing tasks and flag any potential delays.
• Assist in the preparation of briefing documents and presentation materials for meetings with chief executives and sovereign entities.
• Organize and manage digital project archives to ensure all documentation is accurate, up to date, and easily accessible to the team.
• Support the coordination of internal meetings and help document the key decisions made during partner-led strategy sessions.
• Monitor updates in the territory regarding regulatory changes or competitor activity that could impact the client expansion.

What you bring

• Strong organizational habits and the ability to keep track of multiple moving parts without losing sight of the details.
• Excellent writing skills with a focus on being direct, clear, and professional in all communications.
• A logical mindset and a genuine curiosity about how large commercial deals are structured and executed in the real world.
• Basic familiarity with spreadsheets and project tracking software to manage data and timelines effectively.
• An academic background in business, law, economics, or a similar field where research and structured thinking are required.
• The ability to work independently in a remote setting while remaining responsive to the needs of the team.
• A high level of attention to detail, especially when reviewing documents or data for accuracy.
• Comfort with summarizing complex information into simple, actionable points for senior decision-makers.

What we offer

• A fully remote working arrangement that provides flexibility and removes the need for commuting.
• Competitive and attractive pay for an entry-level position that reflects the high standards of our firm.
• Significant exposure to senior partners and the chance to observe how major commercial decisions are settled.
• The opportunity to work on a high-impact expansion project for a growing technology company.

Working at Gulf Associates
Gulf Associates is a specialized firm that values results over volume. We avoid the typical corporate fluff and focus on the practical realities of doing business in complex environments. Our partners stay involved in the work from start to finish, sitting in the room during negotiations where the final outcomes are actually determined. This means our team members are exposed to real-world commercial logic rather than just abstract strategy. We maintain a direct and honest culture where every piece of work is expected to support a concrete decision for our clients. Because we keep our book of active engagements small, every person on the team plays a visible role in the success of our projects. We value people who are disciplined, observant, and ready to learn how commercial judgment is applied at the highest levels of investment and partnership work.