Tender& Events Support Coordinator in Gräfelfing

True to the vision “We drive innovation to improve people’s lives”, the Hamilton companies have been providing solutions for the health sector since 1950.

We are an innovative pioneer in the fields of ventilators, automated pipetting, sample management and in the development of process sensors.

At our site in Germany , we sell state-of-the-art process measurement technology for customers in the biopharmaceutical, chemical and brewery industry, as well as pipetting robots to automate liquid handling processes for the pharmaceutical and food industry through to cell and DNA research.

How you can make a difference

• Support the preparation, coordination, and submission of tender and bidding documents, ensuring completeness, accuracy, and compliance with requirements and deadlines.
• Maintain and organize tender-related documentation, certificates, records, and supporting materials.
• Coordinate administrative and logistical aspects of customer events, trade fairs, webinars, meetings, and sales activities, including invitations, registrations, venue arrangements, and follow-up tasks.
• Assist with the execution of sales campaigns and initiatives, including activity tracking, data maintenance, reporting, and follow-up actions.
• Maintain customer and activity information in CRM systems and ensure data quality and accuracy.
• Prepare presentations, reports, and other business documents to support the Sales team.
• Coordinate communication between Sales, Marketing, Product Management, and external partners to facilitate efficient information flow and timely execution of activities.
• Monitor timelines, track outstanding actions, and proactively identify potential issues or process improvements.
• Support ad hoc administrative and operational tasks as required.

That’s what you bring along

• Completed commercial apprenticeship, business administration qualification, or a related field of study.
• Previous experience in sales administration, sales support, tender coordination, project coordination, event administration, or a similar role is preferred.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and administrative processes simultaneously.
• Excellent attention to detail and accuracy when handling documentation, data, and compliance-related requirements.
• Strong analytical and critical thinking skills with the ability to review information, identify gaps, and propose practical solutions.
• Proactive, dependable, and service-oriented approach with a collaborative mindset.
• Strong communication skills and the ability to work effectively with internal stakeholders and external contacts.
• Ability to adapt to changing priorities and remain calm and solution-focused in a fast-paced environment.
• Proficient in Microsoft Office applications, particularly Outlook, Excel, Power Point, and Word; experience with CRM or ERP systems is advantageous.
• Fluent German and very good English skills, both written and spoken (C1 level).

Do you share our values and feel at home in a cooperative and down-to-earth environment?

At Hamilton, we not only offer a motivating working environment, but also various leisure activities and modern working conditions.

Our interactions at eye level encourage open communication and a pleasant working environment.

Become part of a team where your skills are valued and innovative ideas are fostered.

Applications by post or e-mail can unfortunately not be considered.