Finde einen Job 
Finde eine Ausbildung 
Top Arbeitgeber 
Top Universitäten 
Für Unternehmen Auf einen Blick
- Aufgaben: Be the go-to person for international students and handle administrative tasks.
- Arbeitgeber: Join Helmholtz Munich, a leader in health research and innovation.
- Mitarbeitervorteile: Enjoy flexible work options, 30 days of leave, and career development opportunities.
- Warum dieser Job: Make a real impact in health research while working in a diverse and inclusive environment.
- Gewünschte Qualifikationen: Proficient in English and German with strong communication skills; experience in administration is a plus.
- Andere Informationen: This position is a maternity cover until July 2026, with potential for salary grade up to E 8.
Area of research:
Administrative staff
Job description: Team Assistance (f/m/x) for Graduate School EpiCrossBorders
102677
Part time
19,5 hrs./week
Neuherberg near Munich
Home Office Options
We are Helmholtz Munich. In a rapidly changing world, we discover breakthrough solutions for better health.
Our research is focused within the areas of metabolic health/diabetes, environmental health, molecular targets and therapies, cell programming and repair, bioengineering, and computational health. We particularly excel in the fields of basic research, bioengineering, artificial intelligence, and technological development.
Through this research, we build the foundations for medical innovation. Together with our partners, we seek to accelerate the transfer of our research, so that laboratory ideas can reach society and improve people’s quality of life at the fastest rate possible.
This is what drives us. Why not join us and make a difference?
The EpiCrossBorders Research School Program is an international and interdisciplinary PhD program. It is a joint initiative of Helmholtz Munich (Germany) and the Edinburgh University in Edinburgh (UK) centered on epigenetics research. This PhD Program provides an optimal research and training environment for graduate students to conduct their PhD research in the field of epigenetics.
The position is limited until 31.07.2026 as a maternity substitution.
Your tasks:
- You are the first and trusting contact point for international students.
- You handle the general administrative tasks of the graduate school, e.g. answering general e-mails, performance records, attendance lists, consent forms.
- You organize seminar series, workshops, and training courses.
- You maintain the homepage and social media.
- You help to organise visa, work and residence permits as well as for orders and budgeting.
Your profile:
- You have completed a commercial apprenticeship/secretarial training or equivalent or have gained equivalent professional experience.
- You are proficient in English and German with strong communication skills at all levels of employees, scientists, and management.
- You have an independent and structured way of working, are solution-oriented, with team spirit.
- You have good knowledge in MS Office applications (Word, Excel, Outlook) and video conferencing.
Desirable qualifications:
- Basic knowledge of visas, work, and residence permits is an advantage.
Benefits:
- Career Development: Postdoc program, scientific training & career center with tailored offers.
- Scientific Resources: State-of-the-art infrastructure and Core Facilities.
- Recreation: 30 days annual leave, flexi days, plus public holidays.
- International Staff Service: Support with the relocation and integration process in Germany.
- Health Promotion: Sports, company doctor, mental health initiatives.
Since 2005, we hold the TOTAL E-QUALITY award for exemplary action in the sense of an equal-opportunity organizational culture.
Helmholtz Munich is actively committed to diversity and inclusion in practice and is sustainably committed to equality.
If you fulfil all the requirements, you may be eligible for a salary grade of up to E 8. Social benefits are based on the Collective Wage Agreement for Public-Sector Employees (TVöD). The position has a fixed term of 1 year.
We are committed to promoting a culture of diversity and welcome applications from talented people regardless of gender, cultural background, nationality, ethnicity, sexual identity, physical abilities, religion, or age. Qualified applicants with physical disabilities will be given preference. If you have obtained a university degree abroad, we will require further documents from you regarding the comparability of your degree. Please request the Statement of Comparability for Foreign Higher Education Qualifications as early as possible.
Interested in applying?
If you have any questions, feel free to contact Hr. Prof. Dr. Aloys Schepers, +498931871509, who will be happy to help.
Your application should include:
- CV
- Cover letter
- Degrees/Diplomas/Certificates
We are Helmholtz Munich. Why join us?
Read more
Helmholtz Munich
Deutsches Forschungszentrum für Gesundheit und Umwelt (GmbH)
Institute of Functional Epigenetics
Ingolstädter Landstraße 1
85764 Neuherberg
This research center is part of the Helmholtz Association of German Research Centers. With more than 42,000 employees and an annual budget of over € 5 billion, the Helmholtz Association is Germany’s largest scientific organization.
#J-18808-Ljbffr
Team Assistance (f/m/x) for Graduate School EpiCrossBorders Arbeitgeber: Helmholtz Association of German Research Centres
Kontaktperson:
Helmholtz Association of German Research Centres HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Team Assistance (f/m/x) for Graduate School EpiCrossBorders
✨Tip Number 1
Familiarize yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of handling performance records, attendance lists, and consent forms will give you an edge during the interview.
✨Tip Number 2
Since you'll be the first contact point for international students, practice your communication skills in both English and German. Being able to convey information clearly and effectively will be crucial in this role.
✨Tip Number 3
Research the EpiCrossBorders program and its focus on epigenetics. Showing genuine interest and knowledge about the program during your interview can demonstrate your commitment and enthusiasm for the position.
✨Tip Number 4
If you have any experience with visa processes or work permits, be sure to highlight that. Even basic knowledge can set you apart from other candidates, as it’s a desirable qualification for this role.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Team Assistance (f/m/x) for Graduate School EpiCrossBorders
Tipps für deine Bewerbung 🫡
Understand the Role: Make sure to thoroughly read the job description for the Team Assistance position. Understand the key responsibilities and required qualifications, as this will help you tailor your application effectively.
Craft a Tailored Cover Letter: Write a cover letter that specifically addresses how your skills and experiences align with the tasks mentioned in the job description. Highlight your proficiency in English and German, as well as your experience with administrative tasks and team collaboration.
Highlight Relevant Experience: In your CV, emphasize any previous roles or training that relate to administrative support, especially in an academic or research environment. Mention your familiarity with MS Office applications and any experience with visa processes if applicable.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
Wie du dich auf ein Vorstellungsgespräch bei Helmholtz Association of German Research Centres vorbereitest
✨Show Your Communication Skills
Since the role requires strong communication skills in both English and German, be prepared to demonstrate your proficiency. Practice answering questions in both languages and consider discussing your experiences with international students or colleagues.
✨Highlight Your Organizational Abilities
The position involves organizing seminars, workshops, and training courses. Be ready to share examples of how you've successfully managed similar tasks in the past, showcasing your ability to handle multiple responsibilities efficiently.
✨Familiarize Yourself with Visa Processes
Having basic knowledge of visas, work, and residence permits is advantageous. Research these topics beforehand and be prepared to discuss any relevant experience you have in assisting others with these processes.
✨Demonstrate Team Spirit
This role emphasizes teamwork and collaboration. Think of examples where you've worked effectively within a team, and be ready to explain how you contribute to a positive team environment.
