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- Aufgaben: Support executives with scheduling, email management, and document creation.
- Arbeitgeber: Join my-vpa, a leading virtual assistance company in the German-speaking market.
- Mitarbeitervorteile: Enjoy flexible working hours and the freedom to work from anywhere.
- Warum dieser Job: Be part of a pioneering team and make a real impact in executive support.
- Gewünschte Qualifikationen: 5+ years of experience in secretarial roles and excellent MS Office skills required.
- Andere Informationen: Earn an average of €15.50 per hour plus performance bonuses.
We are looking for Virtual Personal Assistants for Executives (Executive VPA). my-vpa is a TOP COMPANY on kununu. We are pioneers in the young virtual assistance market and today market leader for German-speaking, high-quality Virtual Personal Assistance (VPA). By now we have a very large team of VPAs who perform a wide range of tasks as personal assistants for our customers in addition to traditional office management. Currently, our customers can delegate tasks in more than 40 fields of expertise. We are looking for several freelance executive VPAs for various customer projects.
Your new task: You will support managers independently and in a variety of back office activities. This includes, for example, the coordination of appointments, e-mail processing and the creation of office documents (Excel calculations, presentations, etc.). You can determine your own working hours - the only condition is that you have at least 20 h/week (Mon-Fri) to spare. Your workplace is wherever YOU want it to be. You will be working virtually.
You bring experience in the secretarial or assistant area and have appropriate references (at least 5 years of experience) in the creation of presentation and meeting templates in communication at the highest management level.
Your fee: We offer Executive VPAs a combination of hourly rate and performance/success bonuses. On average, Executive VPAs earn 15,50€ per hour.
Your skills and expertise:
- a very good knowledge of MS Office products
- excellent oral and written communication skills
- very good knowledge of a further foreign language: English, French and/or Spanish
- a structured, reliable, careful and independent way of working
- professional organizational skills
This sounds good to you? Have a quick look at our requirements below:
- Excellent knowledge of German
- High affinity for PCs, the Internet and social media
- Excellent MS Office skills
- Self-reliance and reliability
- Customer orientation and amiability
- Pleasure in direct communication with customers
To apply click the green button and fill out the application form. I'll get back to you.
If you click on the "Apply now" button, a pre-filled email will open in your email client. If that doesn't work, send me your application to recruiting@my-vpa.com. Just copy the following text into your email, answer the questions, send, done!
Dear Susanne, find my application below:
- XING/LinkedIn profile: Link if available
- CV: Attachment if available
- Current place of residence: City + Country
- Hours available per week: Number
- Available during German office hours: yes/no
- I would be excited to receive an invitation to a Skype interview
Best regards
Virtual Personal Assistants for Executives (Executive VPA) Arbeitgeber: Hi
Kontaktperson:
Hi HR Team
recruiting@my-vpa.com
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Virtual Personal Assistants for Executives (Executive VPA)
✨Tip Number 1
Make sure to highlight your experience in secretarial or assistant roles during any conversations. Since they are looking for candidates with at least 5 years of experience, be prepared to discuss specific examples of your past work that demonstrate your skills.
✨Tip Number 2
Familiarize yourself with the tools and software commonly used in virtual assistance, especially MS Office products. Being able to showcase your proficiency in Excel, PowerPoint, and other relevant applications can set you apart from other candidates.
✨Tip Number 3
Since communication is key in this role, practice articulating your thoughts clearly and confidently. This will help you during interviews and when interacting with potential clients, demonstrating your excellent oral and written communication skills.
✨Tip Number 4
Be ready to discuss your availability and flexibility. They require at least 20 hours per week, so think about how you can structure your time to meet their needs while also showcasing your self-reliance and reliability.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Virtual Personal Assistants for Executives (Executive VPA)
Tipps für deine Bewerbung 🫡
Understand the Role: Make sure you fully understand the responsibilities of a Virtual Personal Assistant for Executives. Highlight your relevant experience in secretarial or assistant roles, especially in high-level communication and document creation.
Tailor Your CV: Customize your CV to emphasize your skills in MS Office, organizational abilities, and any experience with remote work. Include specific examples of how you've successfully managed tasks similar to those listed in the job description.
Craft a Strong Email Application: When sending your application via email, follow the provided format closely. Ensure you include all required information such as your XING/LinkedIn profile, CV attachment, current residence, and availability. Be concise and professional in your tone.
Prepare for the Interview: If invited for a Skype interview, prepare by reviewing common interview questions for executive assistants. Be ready to discuss your experience, how you handle multiple tasks, and your approach to communication with clients.
Wie du dich auf ein Vorstellungsgespräch bei Hi vorbereitest
✨Showcase Your Experience
Make sure to highlight your 5+ years of experience in the secretarial or assistant area. Prepare specific examples of how you've successfully created presentations and managed communications at a high management level.
✨Demonstrate MS Office Proficiency
Since excellent MS Office skills are crucial for this role, be ready to discuss your expertise with tools like Excel and PowerPoint. You might even want to prepare a sample presentation to showcase your skills.
✨Communicate Clearly and Confidently
Excellent oral and written communication skills are essential. Practice articulating your thoughts clearly and confidently, as you will need to interact directly with customers and managers.
✨Emphasize Your Organizational Skills
Highlight your structured and reliable working style. Be prepared to discuss how you prioritize tasks and manage your time effectively, especially since you'll be working independently.
