Executive Assistant - maternity cover (f/m/d)

Executive Assistant - maternity cover (f/m/d)

The opportunity Are you an experienced, agile and hands-on Executive Assistant who thrives in a dynamic, international environment?

We are looking for a versatile Executive Assistant to provide dedicated support to Global Head of Government and Institutional Relations.

This temporary maternity cover role (1 year contract) offers a unique opportunity to contribute to the success of a highly visible global function.

• Your responsibilities
• Provide proactive support to the Global Head of Government and Institutional Relations, including calendar management, meeting coordination, travel arrangements, visas, and accommodations.
• Act as a trusted point of contact for internal and external stakeholders, handling inquiries with professionalism, discretion, and sound judgment.
• Research, compile, verify, and prepare presentations, reports, correspondence, organizational charts, and other business-critical documentation.
• Support communication activities across the Government & Institutional Relations function, ensuring effective information sharing and stakeholder alignment.
• Support digital collaboration and communication platforms, including virtual meetings, webinars, Share Point, intranet content, and newsletters.
• Implement Hitachi Energy processes and contribute to the continuous improvement of administrative procedures and ways of working.
• Organize business-critical meetings and events while providing administrative and financial support related to travel, expenses, purchase orders, invoices, and budget tracking.
• Your background
• Bachelor's degree or equivalent qualification in a relevant discipline.
• Minimum 5 years of experience in an Executive Assistant role supporting senior leaders in a complex international environment.
• Exceptional organizational and planning skills, with the ability to manage multiple priorities and deadlines effectively.
• Strong communication and stakeholder management skills with a service-oriented mindset.
• Proven ability to work independently, anticipate needs, take initiative, and handle confidential information with the highest level of integrity.
• Strong digital proficiency, including Microsoft Office applications (Word, Excel, Power Point, Outlook), Share Point, virtual collaboration tools, and webinar platforms.
• Fluent in English and German, both written and spoken. Additional language skills are considered an advantage
• Job function Administration, Facilities & Secretarial
• Contract Temporary
• Publication date
• Reference number R
• About Hitachi Energy

We are a global leader in electrification, powering the electricity era to meet the energy demands of today, and the next 25 years.

As the energy arm of Hitachi Group, over three billion people depend on our pioneering, mission-critical technologies to power their daily lives.

With over a century of innovation, we are addressing the most urgent energy challenge of our time: driving the evolution of the world’s energy system to ensure abundant, secure, affordable, and sustainable power for today’s generation and the next.

With an unparalleled installed base in over 140 countries, we are the grid ecosystem partner across the utility, industry, data center, and transportation sectors.

Headquartered in Switzerland, we employ over 56,000 people in 60 countries and generate revenues of around $20 billion USD.

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