Executive Assistant - maternity cover (f/m/d)

Job Description

The opportunity

Are you an experienced, agile and hands-on Executive Assistant who thrives in a dynamic, international environment?

We are looking for a versatile Executive Assistant to provide dedicated support to Global Head of Government and Institutional Relations.

This temporary maternity cover role (1 year contract) offers a unique opportunity to contribute to the success of a highly visible global function.

• Your responsibilities
• Provide proactive support to the Global Head of Government and Institutional Relations, including calendar management, meeting coordination, travel arrangements, visas, and accommodations.
• Act as a trusted point of contact for internal and external stakeholders, handling inquiries with professionalism, discretion, and sound judgment.
• Research, compile, verify, and prepare presentations, reports, correspondence, organizational charts, and other business-critical documentation.
• Support communication activities across the Government & Institutional Relations function, ensuring effective information sharing and stakeholder alignment.
• Support digital collaboration and communication platforms, including virtual meetings, webinars, Share Point, intranet content, and newsletters.
• Implement Hitachi Energy processes and contribute to the continuous improvement of administrative procedures and ways of working.
• Organize business-critical meetings and events while providing administrative and financial support related to travel, expenses, purchase orders, invoices, and budget tracking.
• Your background
• Bachelor's degree or equivalent qualification in a relevant discipline.
• Minimum 5 years of experience in an Executive Assistant role supporting senior leaders in a complex international environment.
• Exceptional organizational and planning skills, with the ability to manage multiple priorities and deadlines effectively.
• Strong communication and stakeholder management skills with a service-oriented mindset.
• Proven ability to work independently, anticipate needs, take initiative, and handle confidential information with the highest level of integrity.
• Strong digital proficiency, including Microsoft Office applications (Word, Excel, Power Point, Outlook), Share Point, virtual collaboration tools, and webinar platforms.
• Fluent in English and German, both written and spoken. Additional language skills are considered an advantage
• Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability.

You may request reasonable accommodations by completing a general inquiry form on our website.

Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process.

Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling.

These tools are designed to support our recruiters and do not replace human decision-making.

Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles - particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions - additional or more comprehensive background or security screenings may be required.

These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws.

Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.

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