Office Secretary - part-time (m/f/d)

The Office Secretary (m / f / d) will be a highly motivated individual who will be a key member of the team in our Innovation and Product Development office (IPG). Working in our new, purpose built office in Augsburg, you will be the first point of contact for visitors to the office and for office staff, be involved in arranging internal and external events, supporting the IPG team with administration and secretarial tasks and other ad hoc tasks as required.

TASKS AND RESPONSIBILITIES:

• Managing and carrying out tasks in the reception area, e.g. greeting and assisting visitors, booking and hosting meeting rooms and processing deliveries.
• First point of contact for all office matters, e.g. sending parcels, ordering office supplies, processing invoices.
• First point of contact for our property management on all matters relating to the building and other service providers.
• Central point of contact for colleagues with administrative questions.
• Efficient administration and organization of everyday office life.
• Management of e-mail traffic and internal and external telephone communication.
• Support with organizing, coordinating and implementing internal and external events.
• Organizing and booking business trips, including travel expense accounting.
• Managing an efficient and well-organized filing system.
• Carrying out ad hoc tasks as required.

EXPERIENCE AND QUALIFICATIONS:

• Completed commercial apprenticeship, e.g. as an office management assistant.
• Experience in office management.
• Experienced handling of MS Office programs and modern communication tools.
• Confident written and spoken German and English skills.
• Excellent communication skills and the ability to work in a team.
• Organizational talent with hands-on mentality.
• Very good time management and the ability to prioritize.
• Solution oriented.
• Flexibility and resilience.
• Enjoy working with people and have a strong service mindset.

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