ETH Space: Finance & Controlling and Office Support

h3Finance Controlling and Office Support /h3 h380%-100%, Zurich, fixed-term /h3 h3Project background /h3 pETH Space mission is to boost space activities to establish ETH Zurich as the leading university in space research and Earth observation, education and entrepreneurship within Europe and beyond. ETH Space encompasses overall five units: Education, Research, Entrepreneurship, the ETH Swiss GeoLab, and the space mission, LIFE. /p pETH Space is led by Prof. Thomas Zurbuchen as its director, and Prof. Richard Kornfeld, as managing director. The team overall consists of about 35 employees. The office is located in Zurich downtown, in one of the central ETH buildings. /p pThe team and finances of ETH Space have grown significantly in recent years, and as ETH Space is transitioning to become an ETH Center, we are looking to add a person for Finance Controlling and Office Support. /p pThis position is offered as a fixed-term appointment for an initial period of two years, with the possibility of extension. The desired starting date is as soon as possible. /p pFor details see Home - ETH Zurich | Space as well as our LinkedIn channel. /p h3Job description /h3 pIn this multifaceted role, you will take responsibility for Finance Internal Controlling as well as support the Office Management of ETH Space, playing a key role in ensuring the efficient and smooth operation of the organizational unit. You will ensure the proper execution of financial and administrative processes, support the leadership team with organizational and operational matters, and act as the central point of contact between internal and external stakeholders - for finance and controlling matters. You will support transparent workflows, reliable administration, and professional support for the ETH Space unit. /p pYour areas of responsibility include, in particular: /p pFinance Controlling: /p ul liBudget calculations (annual budget and bi-annual rolling forecasts) /li liProject finances: from budgeting and expenditure to financial reports /li liProcurement of goods and services involving complex ordering structures, including quote comparisons, export control compliance, procurement regulations, tenders, and contract awards /li liAccounting ETH Space internal controlling /li liInvoice verification and payment /li liProcessing employee expense claims /li liCredit card statement reconciliation /li liPerformance-based project billing (via SAP) /li liHandling all ETH Zurich internal finance-related inquiries /li /ul pOffice Management Support: /p ul liAdministrative support for ETH Space management /li liPreparation of documents and reports /li liTracking tasks and projects /li liHandling sensitive information confidentially /li liSupport office management in managing daily office operations /li liProvide recruitment support (job postings, application coordination) /li liSupport new employee onboarding /li /ul pThis position offers a varied and responsible role with a broad spectrum of tasks at the intersection of finance/controlling and office management for ETH Space. You will play a key role in ensuring professional administration, transparent financial processes, and smooth organizational operations within our organization. In doing so, you will work closely with management, staff, and internal and external contacts, contributing significantly to the success of ETH Space. /p h3Profile /h3 ul libEducation: /b you completed commercial or administrative vocational training; further training in accounting or controlling, and project or office management is an asset /li libExperience: /b you have a minimum of 5 years of relevant professional experience. Experience in an academic or research setting is an advantage (incl. prior work at ETH Zurich) /li libTechnical Skills /b: ul liExperience with SAP and proficiency with these systems /li liAdvanced user skills in MS Office (Word, Excel, PowerPoint) and scheduling tools /li liVery good written and spoken German and English (French an advantage) /li /ul /li libCompetencies Personality /b: ul liStructured, analytical, flair for numbers and attention to detail /li liIndependent approach and strong organizational skills /li liProactive and reliable personality /li liSolution-oriented and service-oriented working style /li liEnjoy working with complex project structures /li liStrong interpersonal skills and the ability to build bridges across teams /li /ul /li /ul pIn addition, we are looking for someone who possesses the motivation and drive to define and implement work processes within the ETH Space leadership team. /p h3Workplace /h3 h3We offer /h3 ul liThe great and rare opportunity to help shape the operations and finances of a soon-to-become strategic center of ETH Zurich: ETH Space /li liA dynamic, interdisciplinary and entrepreneurial environment at one of the world’s leading technical universities /li liA workplace in Zurich downtown. /li /ul h3We value diversity and sustainability /h3 pIn line with our values, ETH Zurich encourages an inclusive culture. We promote equality of opportunity, value diversity and nurture a working and learning environment in which the rights and dignity of all our staff and students are respected. Visit our Equal Opportunities and Diversity website to find out how we ensure a fair and open environment that allows everyone to grow and flourish. Sustainability is a core value for us – we are consistently working towards a climate-neutral future. /p h3About ETH Zürich /h3 pETH Zurich is one of the world’s leading universities specialising in science and technology. We are renowned for our excellent education, cutting-edge fundamental research and direct transfer of new knowledge into society. Over 30,000 people from more than 120 countries find our university to be a place that promotes independent thinking and an environment that inspires excellence. Located in the heart of Europe, yet forging connections all over the world, we work together to develop solutions for the global challenges of today and tomorrow. /p #J-18808-Ljbffr