Team & Office Assistant

About ImoGate

ImoGate is a fast-growing German-French FinTech company with offices in Munich and Paris. We develop data and technology solutions for international clients in investment management and real estate. Our team is young, international, hands-on, and ambitious, with short decision paths and plenty of room for ideas.

About the role

We are looking for an organised, proactive, and people-oriented Team & Office Assistant to become the heart of our Munich office. Alongside day-to-day assistant and administrative responsibilities, you will create a welcoming, well-run workplace, organise memorable team moments, and make sure everything is ready when clients and partners visit.

This is a varied role for someone who notices what is needed, enjoys making things happen, and takes pride in the details that shape a great office culture. The position is part-time at 20 hours per week and primarily based in our office next to Munich Central Station.

What you'll take care of:

• Support the Managing Partner and team with scheduling, meeting coordination, travel arrangements, correspondence, documents, and general administration.
• Keep the Munich office running smoothly and act as the first point of contact for everyday office questions, suppliers, and service providers.
• Create a warm and professional welcome for clients, candidates, partners, and other visitors, including preparing meeting rooms, refreshments, materials, and any special arrangements.
• Make sure the office is consistently well stocked with water, coffee, tea, snacks, stationery, kitchen supplies, and other essentials.
• Oversee the office environment, furniture, equipment, plants, seasonal decorations, and small improvements, identifying needs and coordinating purchases or repairs.
• Plan and organise team events, celebrations, off-sites, and team-building activities, from developing ideas and budgets through to booking and delivery.
• Help bring energy and personality to the office through thoughtful details, decorations, and initiatives that strengthen team connection.
• Coordinate external providers such as cleaning, maintenance, deliveries, and building management, and follow up to ensure issues are resolved.
• Support onboarding and offboarding logistics, including workplace preparation, access, equipment coordination, welcome materials, and first-day readiness.
• Assist with selected HR administration, such as working-time records, certificates, document management, and appointment coordination.

What we're looking for:

• Experience in office management, team assistance, executive assistance, hospitality, events, or a similarly service-oriented role.
• Excellent organisation and follow-through, with the ability to manage several small priorities without losing sight of the details.
• A warm, approachable, and professional manner, with genuine enjoyment of helping colleagues and welcoming visitors.
• A hands-on mindset: you spot what is missing, solve practical problems, and take ownership without waiting to be asked.
• Creativity and enthusiasm for events, team culture, workplace atmosphere, and thoughtful office touches.
• Confidence using common digital tools and a willingness to learn new systems and use AI-assisted tools where helpful.
• Fluent German and very good English, as English is our daily working language; French is a welcome bonus.
• A commercial qualification or comparable practical experience is helpful, but sound judgment, reliability, and initiative matter most.

What we offer:

• A visible role with real influence on how our team works, connects, and experiences the office.
• Plenty of creative freedom to shape events, workplace ideas, and the atmosphere of our Munich office.
• A young, international startup environment with short decision paths and direct access to leadership.
• A varied part-time position with flexible working hours arranged around the needs of the office and team.
• A modern workplace in the heart of Munich, directly next to the main railway station.
• Competitive remuneration and additional social benefits.

Interested?

Send your application to recruiting@imogate.eu

Equal Opportunity Statement

ImoGate is committed to diversity and inclusivity in the workplace. We encourage applications from all qualified individuals regardless of race, gender, age, sexual orientation, disability, or any other characteristic.