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- Aufgaben: Join our HR team as the Office Manager, handling payroll, office management, and employee experience.
- Arbeitgeber: INERATEC GmbH is a rapidly growing start-up with a clear mission and open culture.
- Mitarbeitervorteile: Enjoy flexible hours, hybrid work options, free snacks, and a company pension plan.
- Warum dieser Job: Be part of a dynamic team where your creativity and initiative are valued and rewarded.
- Gewünschte Qualifikationen: Bachelor's degree and 5+ years in a similar role; fluent in German and English.
- Andere Informationen: You'll train interns and lead exciting team events while managing supplier relationships.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
Introduction
We are a growing company and adding our first Office Manager to our operation in Karlsruhe.
Your tasks
- This role will report directly to our Head of Human Resources, and is an integral part of the HR team.
- You are a key part in our employee and customer experience and this position suits anyone who likes to build and improve on existing systems and processes in relation to the management of our office.
- Prepare monthly payroll for HR team.
- Responsible for the office management in general, the appearance of the office.
- Assist in the preparation of employee contracts for the HR team.
- Organise and/or execute H&S training for employees.
- Take part in different HR projects to provide an outstanding employee experience.
- Be the first point of contact for visitors in person, or via phone and email.
- Manage and maintain the pool car fleet. Organise contracts with car rental company.
- Create and coordinate team events; ie summer/winter parties.
- Manage and lead supplier relationships with food, beverage, cleaning, office & maintenance suppliers, including contract negotiations.
- You will successfully train interns and trainees on personnel administration and office management topics.
Your profile
- We are looking for a real self starter who is not afraid to go the extra mile.
- Bachelor's degree in Business Administration, Operations Management, Human Resources, or a related field.
- 5+ years of experience in a similar role for example within the Hotel, Hospitality or Customer Service industry.
- Excellent communication and interpersonal skills.
- Distinct organizational skills.
- Strong customer service skills.
- Ability to work independently and as part of a team.
- Fluent in German and English.
Why us?
- A rapidly growing start-up with a clear mission.
- Flat hierarchies and an open corporate culture.
- Flexible working hours and the option of hybrid or mobile work.
- Plenty of space for personal initiative/creative freedom and personal and professional advancement/development.
- Varied & responsible tasks.
- Company pension plan and a subsidy for occupational disability insurance.
- Fitness studio cooperation.
- Free drinks & snacks.
Contact
Apply for this position address INERATEC GmbH Siemensallee 84 76187 Karlsruhe contact T: +49 721 86484460 E: info@ineratec.de
HR Administration & Welcome Manager Arbeitgeber: INERATEC GmbH
Kontaktperson:
INERATEC GmbH HR Team
info@ineratec.de
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: HR Administration & Welcome Manager
✨Tip Number 1
Familiarize yourself with the specific HR processes and office management systems that INERATEC GmbH uses. This knowledge will not only help you stand out during the interview but also demonstrate your proactive approach to understanding their operations.
✨Tip Number 2
Network with current or former employees of INERATEC GmbH on platforms like LinkedIn. Engaging with them can provide you with insider insights about the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 3
Prepare to discuss your experience in managing supplier relationships and organizing team events. Highlight specific examples where you successfully negotiated contracts or planned events, as these are key responsibilities for the role.
✨Tip Number 4
Showcase your bilingual skills in German and English during your interactions. Being fluent in both languages is crucial for this position, so be ready to demonstrate your communication abilities in both languages throughout the hiring process.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: HR Administration & Welcome Manager
Tipps für deine Bewerbung 🫡
Understand the Role: Take the time to thoroughly read the job description for the HR Administration & Welcome Manager position at INERATEC GmbH. Understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize your 5+ years of experience in similar roles, particularly in office management or customer service. Provide specific examples of how you've improved systems and processes in previous positions.
Showcase Communication Skills: Since excellent communication and interpersonal skills are crucial for this role, make sure to highlight any relevant experiences where you successfully interacted with clients, colleagues, or stakeholders. Use clear and concise language in your application.
Tailor Your Application: Customize your cover letter to reflect your enthusiasm for working at a rapidly growing start-up like INERATEC GmbH. Mention why their mission resonates with you and how you can contribute to their team culture and employee experience.
Wie du dich auf ein Vorstellungsgespräch bei INERATEC GmbH vorbereitest
✨Show Your Organizational Skills
As an HR Administration & Welcome Manager, you'll need to demonstrate your strong organizational skills. Prepare examples of how you've successfully managed office processes or improved systems in previous roles.
✨Highlight Your Communication Abilities
Excellent communication is key in this role. Be ready to discuss how you've effectively communicated with team members, visitors, and suppliers in the past. Share specific instances where your communication made a positive impact.
✨Demonstrate Your Customer Service Experience
Since this position involves being the first point of contact for visitors, emphasize your customer service skills. Prepare to share experiences where you went above and beyond to ensure a great experience for clients or guests.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in office management or HR projects and how you would address them effectively.
