Executive Assistant (Contract)

#WeAreIn for jobs that impact everyone\’s life. The Team Assistant will provide direct, high-level executive and secretarial support to the function Leads for SMD (Segment A, Segment I2C3 and DEM), Communications and DSI product line (marketing), ensuring the smooth execution of daily schedules, correspondence, and travel arrangements. This role requires meticulous attention to detail, exceptional organizational skills, and the ability to handle sensitive information with the highest level of confidentiality.

Your Role

Key responsibilities in your new role

1. Meeting & Event Support
   • Arrange internal and external meetings, including booking venues, sending invites, and preparing necessary materials.
   • Department event support, venue booking, invites, vendor coordination etc.
2. Travel & Logistics
   • Plan and coordinate domestic and international travel, including flights, accommodation, visas, and ground transport for team.
   • Prepare detailed travel itineraries and briefing packs.
   • Manage related expense claims and reimbursements for function Leads.
   • Support employees for travel and logistics.
3. Procurement and Material support
   • Support procurement and material movement processes by creating/tracking purchase requisitions and purchase orders in the ERP.
   • Raising Gate Passes and NOSTAS requests for inbound/outbound materials.
   • Renewals and new subscriptions of industry data and marketing reports.
   • Ensuring accuracy, approvals, and compliance with SOPs.
4. Visitor Management
   • Incoming visitor management (Invitation Letters, Hotel Accommodation, Local commute assist, badge access)
   • Room booking and Lunch arrangements
5. Calendar & Schedule Management
   • Maintain and update the Site Leads daily calendar, ensuring optimal scheduling and avoiding conflicts.
   • Proactively plan, confirm, and manage meetings, conference calls, and appointments.
   • Coordinate with global and regional teams to schedule across multiple time zones.
6. New Joiners & Contract staff
   • Badge access and background report check.
7. Compliance & Security
   • Ensure compliance with corporate confidentiality and data protection policies.

Your Profile

Qualifications and skills to help you succeed

1. Graduate in Business Administration, Secretarial Studies, or related field
2. 5+ years of experience supporting executives, preferably in a multinational or high-tech corporate environment.
3. Strong command of written and spoken English; additional languages a plus.
4. Proficient in MS Office Suite, Outlook, Teams, and other collaboration tools.
5. Experience coordinating international travel and complex scheduling.
6. Able to manage multiple priorities while maintaining accuracy.
7. Strong interpersonal skills and an executive presence.
8. Trusted to handle sensitive and confidential matters.
9. Zero tolerance for errors in scheduling, documentation, or communication.
10. Able to work with urgency and adapt to shifting priorities.

This is a contract role under 3rd party payroll partner and entitled to benefits according to partner company.

#WeAreIn for driving decarbonization and digitalization.
As a global leader in semiconductor solutions in power systems and IoT, Infineon enables game-changing solutions for green and efficient energy, clean and safe mobility, as well as smart and secure IoT. Together, we drive innovation and customer success, while caring for our people and empowering them to reach ambitious goals. Be a part of making life easier, safer and greener.
Are you in?

We are on a journey to create the best Infineon for everyone.
This means we embrace diversity and inclusion and welcome everyone for who they are. At Infineon, we offer a working environment characterized by trust, openness, respect and tolerance and are committed to give all applicants and employees equal opportunities. We base our recruiting decisions on the applicant´s experience and skills. Learn more about our various contact channels.
Please let your recruiter know if they need to pay special attention to something in order to enable your participation in the interview process.
Click here for more information about Diversity & Inclusion at Infineon.