Event Operations & Communications Intern (6 months) – Munich (Hybrid)
About InnoEnergy
InnoEnergy is one of Europe’s leading innovation engines for sustainable energy and industrial transformation. We work with startups, scale-ups, corporates, investors, and public institutions to accelerate the energy transition and build Europe’s clean tech champions.
The Role
We are looking for a highly motivated Event Operations & Communications Intern (6 months) to support the delivery of one of our largest international events of the year, taking place in Munich in October. This is a hands‑on role with a steep learning curve: you’ll support the team before, during, and after the event — from planning and coordination to on‑site execution and follow‑up. You will work in a super international, fast‑paced team, hybridly, with an on‑site base in Munich.
What you will do
- Support the event team with day‑to‑day coordination across multiple workstreams (participants, speakers, partners, suppliers, operations). Help manage and update planning documents, timelines, checklists, and status trackers.
- Support event communications and participant guidance (emails, templates, FAQs, briefing notes). Assist with stakeholder coordination (e.g., speaker/session logistics, partner requests, internal alignment).
- Support registration and attendee service processes (e.g., participant information, confirmations).
- Coordinate practical logistics (e.g., travel/accommodation support for speakers/guests where applicable, meeting scheduling).
On‑site support (during the event in Munich)
- Serve as a key on‑ground support person for smooth daily operations.
- Help coordinate speakers / session flow support (e.g., timekeeping, briefings, speaker guidance).
- Support participant and partner experience (help desk, directions, issue‑solving, quick support).
- Support event communications on‑site (capturing content, supporting social posts, collecting quotes/insights, basic photo/video coordination if needed).
- Liaise with suppliers and venue staff as needed to keep operations running smoothly.
Follow‑up (post‑event)
- Support post‑event communications (follow‑up messages, internal updates).
- Help consolidate feedback and key learnings (surveys, notes, debrief inputs).
What we’re looking for
- Currently pursuing a Bachelor’s or Master’s degree (e.g., Marketing, Communications, Business, Event Management, International Relations or similar).
- Strong German and English communication skills (written and spoken), Spanish is a plus.
- Very strong organizational skills and attention to detail.
- Comfortable juggling multiple tasks, prioritizing, and working to deadlines.
- Proactive, hands‑on mindset: you spot problems early and help solve them.
- Confident with Microsoft Office (especially Excel, PowerPoint, Outlook).
- Team player who enjoys working in an international environment.
Nice to have
- First experience in event organization, operations, marketing, or communications.
- Interest in climate tech / sustainability / innovation ecosystems.
- Experience with email marketing platforms such as HubSpot, Mailchimp, or similar tools.
- Basic knowledge of design software (e.g., Canva, Adobe Photoshop, Illustrator) is a plus.
What you’ll gain
- A front‑row seat in delivering a major international event with high‑level stakeholders.
- Real responsibility and a steep learning curve in event operations and communications.
- Exposure to Europe’s clean‑tech ecosystem: startups, corporates, investors, policymakers.
- A supportive, international team environment.
- Duration: 6 months.
- Location: Munich (hybrid; on‑site presence required especially around the event in October).
- Start: As soon as possible.
