Office Administrator

Insight Global are seeking a Location Support Representative on behalf of a multinational semiconductor and electrical appliances firm based within their Unterschleissheim office in Germany. Please note, this role requires 5 days onsite and is a permanent full-time opportunity.

The post holder will be responsible for the execution of Location Support tasks to support the functional activity within NI, contributing to the success of the organization.

In this Role, Your Responsibilities Will Be:

• Provide general administrative support mainly in Germany, reporting to the Regional Location Support Manager
• Ensure smooth day to day operations of the office and you are a business partner and key connector to site leaders to build and maintain a strong employee community and office culture, focused on engagement, site wide activities and efficient site function.
• Front office management – to meet and greet visitors in the office, acting as point of contact and handling their queries.
• Answer and transfer phone calls to the respective employees, handling emails.
• Travel - flight tickets and visa processing for employees and hotel arrangements/ground transportation.
• Manage the company car fleet
• Procurement of office consumables and supplies, upkeep requirements and inventory
• Overall coordination and negotiation with all service providing vendors
• Point of contact with building management for landlord, NI representative at residence meetings (where required), maintenance, repairs, and services.
• Update Policies and Guidelines that help provide clarity to services provided.
• Working closely with the services and finance teams to ensure timely production of purchase orders and processing of invoices/payments.
• Maintain physical or electronic filing systems for contracts and documentation
• Customer and services operations including ensuring a consistent and effective response to customers’ needs
• Organization and management of inbound and outbound shipments from various sites
• Support for internal meetings and events and back-up for global meetings and appointments

Please see the range of requirements below:

• Good business communication skills both verbal and written in German and English
• Basic Microsoft Office knowledge
• Be an exemplar of our values including constant respect for people, honesty, integrity, and dedication to serving customers and commitment to innovation and continuous improvement.
• Ability to work independently, show good judgement and initiative in a fast-paced complex business environment
• Possess strong customer service skills and customer service focus, confidence dealing with people over the phone and in person
• You love taking on challenges and enjoy solving problems
• Be thorough in adhering to instructions.
• Excellent time management, ability to multi-task and prioritize your workload

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Customer Service, and General Business

• Industries

  Semiconductor Manufacturing and Appliances, Electrical, and Electronics Manufacturing

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