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- Aufgaben: Manage orders, project accounting, and provide customer support in a dynamic office environment.
- Arbeitgeber: Join the IAB, a leading non-profit research institute innovating in the construction industry for over 30 years.
- Mitarbeitervorteile: Enjoy flexible hours, remote work options, and perks like a company bike and fitness program.
- Warum dieser Job: Be part of a supportive team that values innovation and offers opportunities for personal growth.
- Gewünschte Qualifikationen: Bring your commercial training and MS Office skills; experience in order processing is a plus.
- Andere Informationen: Fluent German is required; we value independence, reliability, and strong communication.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
The IAB – Institute for Applied Construction Research Weimar is a non-profit, innovative and business-orientated research institute focusing on the development of new equipment, processes and materials for the construction industry. With over 120 employees, we have been supporting our partners and customers with practical research and development as well as application-orientated services for more than 30 years. In the administration of our institute, we are looking for an Office Administrator to join us as soon as possible.
Responsibilities
- Order processing (creating offers, order confirmations, invoicing)
- Purchasing Management (processing orders)
- Project accounting (financial handling of projects)
- General administrative tasks
- Secretarial duties (organization and support in daily operations)
- Customer support (communication and point of contact for clients)
Qualifications
- Completed commercial training (e.g. Office Manager, Industrial Manager or equivalent)
- Experience in order processing and document management is an advantage
- Proficient in MS Office (Word, Excel, Outlook)
- Strong numerical understanding and experience in financial accounting
- Organizational skills and structured work methods
- Strong communication skills and customer orientation
- Independence, reliability, and teamwork skills
- Fluent German language skills (written and spoken)
Job Benefits
- Permanent position at an economically-oriented research institute
- Mobile working and flexible working hours (flexitime)
- Job-related training and further education opportunities
- Enhanced social benefits (company pension scheme, company daycare, 24/7 accident protection)
- Company bike leasing (Business Bike, Euro Rad)
- Job ticket (Germany ticket)
- Company fitness program (Hansefit)
- Bonus payment
- 30 days of vacation
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Office Administrator Arbeitgeber: Institut für Angewandte Bauforschung Weimar gemeinnützige GmbH
Kontaktperson:
Institut für Angewandte Bauforschung Weimar gemeinnützige GmbH HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Office Administrator
✨Tip Number 1
Mach dich mit den spezifischen Anforderungen der Stelle vertraut. Überlege dir, wie deine bisherigen Erfahrungen in der Auftragsbearbeitung und Dokumentenverwaltung dir helfen können, die Aufgaben als Office Administrator zu meistern.
✨Tip Number 2
Nutze dein Netzwerk! Sprich mit ehemaligen Kollegen oder Bekannten, die im Bereich Verwaltung oder im Bauwesen tätig sind. Sie könnten wertvolle Einblicke oder sogar Empfehlungen geben, die dir bei deiner Bewerbung helfen.
✨Tip Number 3
Bereite dich auf mögliche Fragen zur Kundenkommunikation vor. Da du als Ansprechpartner für Kunden fungieren wirst, ist es wichtig, dass du deine Kommunikationsfähigkeiten unter Beweis stellen kannst.
✨Tip Number 4
Informiere dich über die IAB und deren Projekte. Zeige in deinem Gespräch, dass du ein echtes Interesse an der Forschung im Bauwesen hast und verstehst, wie deine Rolle zur Mission des Instituts beiträgt.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Office Administrator
Tipps für deine Bewerbung 🫡
Understand the Role: Make sure to thoroughly read the job description for the Office Administrator position at IAB. Understand the key responsibilities and qualifications required, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in order processing, document management, or administrative tasks. Use specific examples to demonstrate your skills and how they align with the job requirements.
Showcase Your Skills: Mention your proficiency in MS Office and any relevant software tools. Highlight your organizational skills, numerical understanding, and customer orientation, as these are crucial for the role.
Craft a Strong Cover Letter: Write a personalized cover letter that reflects your enthusiasm for the position and the institute. Explain why you are a good fit for the team and how your values align with the mission of IAB.
Wie du dich auf ein Vorstellungsgespräch bei Institut für Angewandte Bauforschung Weimar gemeinnützige GmbH vorbereitest
✨Showcase Your Organizational Skills
As an Office Administrator, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've managed tasks or projects in the past, highlighting your ability to prioritize and structure your work effectively.
✨Demonstrate Your Communication Abilities
Since the role involves customer support and communication with clients, practice articulating your thoughts clearly. Prepare to share experiences where your communication skills made a positive impact on a project or client relationship.
✨Familiarize Yourself with Financial Processes
Given the emphasis on project accounting and order processing, brush up on your financial knowledge. Be ready to discuss your experience with invoicing, order confirmations, and any relevant software you’ve used in the past.
✨Highlight Your Teamwork Experience
The job requires both independence and teamwork. Think of examples where you successfully collaborated with others, and be ready to explain how you balance working independently while contributing to a team environment.
