Why you will love working here At IATA, we represent over 350 airlines worldwide, striving to make aviation safer, smarter, more sustainable, and inclusive.
Our Values are not just words on a page - they are the energy behind everything we do: ONE IATA - We collaborate across teams, TRUSTED - We do the right thing, INNOVATIVE - We make tomorrow better, INCLUSIVE - We embrace diverse perspectives.
With over 30,000 courses available, we believe in continuous learning and support your growth in an ever-changing industry.
Diversity, equity, and inclusion are our priorities. We are certified by the Equal Salary Foundation, offering equal pay and family-friendly policies.
We encourage community involvement through volunteering and strive to make tomorrow better for aviation and our communities. We offer time off so you can support causes important to you.
We promote work-life balance with flexible work options, including remote and hybrid work, a generous 'work from abroad' policy, and you get your birthday off!
Employment Type: Permanent Contract Duration About The Team You Are Joining IATA Events provide organizations active in air transport with an essential arena for insight, discussion and cooperation on industry-related issues. You will join the IATA Event Operations team as Assistant Manager Event Operations and therefore work in a fast pace, multi-disciplinary and diverse environment. If you have excellent organizational and communication skills, a high-level of initiative and strong cultural awareness, enjoy engaging with internal and external stakeholders and are interested in events and in the air transport industry, we strongly encourage you to apply to this position. You will report to the Senior Manager Event Operations, and will be supporting the administration, operations and logistics of the annual global IATA events.
What Your Day Would Be Like As an Assistant Manager Event Operations, you'll play a pivotal role in delivering seamless and impactful events. Your day will be dynamic and varied, including:
Building and managing event registration websitesusing CVENT, ensuring a smooth attendee experience from start to finish
Coordinating sponsor activities, from processing contracts to managing registrations and ensuring visibility across all event touchpoints
Handling venue and supplier logistics, including contracts, payments, and ongoing coordination to keep everything on track
Managing grants administration, ensuring accurate data coordination and timely reporting
Collaborating with internal stakeholders, incl. core teams and support functions, aligning on event goals, deliverables, and timelines
Overseeing host airline agreementsin SAP and LCP, ensuring compliance and smooth execution
Maintaining the exhibitor portal, keeping content up-to-date and supporting exhibitor needs
Producing and managing SPEX brochures, working closely with design and content teams
Providing on-site event support, being the go-to person for operational excellence during live events
Tracking accruals and budgets, ensuring financial accuracy and transparency
Drafting pre- and post-event communications, including “Know Before You Go” guides, event app content, and MC notes to ensure everyone is informed and engaged
Leading assigned projects from A to Z, ensuring successful planning, execution, and delivery, while overseeing the quality of work performed by other team members (coordinators, interns)
We would love to hear from you if
You hold a university degree in a related field (marketing, event management, business) and you have 2-5 years of experience in a related field
You master MS Office (Excel, Word, PPT, etc.), and you have ideally knowledge of SAP, Power BI and HTML/SharePoint
You have experience working with CVENT registration platform
You can prioritize multiple projects, are highly organizational and can take care of detailed administrative tasks
You easily adapt to workload and work under pressure with proactivity, positive mindset and problem-solving attitude
have excellent English writing skills and good attention to details
You can travel on site of the events
Travel Required: Y
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Our Values are not just words on a page - they are the energy behind everything we do: ONE IATA - We collaborate across teams, TRUSTED - We do the right thing, INNOVATIVE - We make tomorrow better, INCLUSIVE - We embrace diverse perspectives.
With over 30,000 courses available, we believe in continuous learning and support your growth in an ever-changing industry.
Diversity, equity, and inclusion are our priorities. We are certified by the Equal Salary Foundation, offering equal pay and family-friendly policies.
We encourage community involvement through volunteering and strive to make tomorrow better for aviation and our communities. We offer time off so you can support causes important to you.
We promote work-life balance with flexible work options, including remote and hybrid work, a generous 'work from abroad' policy, and you get your birthday off!
Employment Type: Permanent Contract Duration About The Team You Are Joining IATA Events provide organizations active in air transport with an essential arena for insight, discussion and cooperation on industry-related issues. You will join the IATA Event Operations team as Assistant Manager Event Operations and therefore work in a fast pace, multi-disciplinary and diverse environment. If you have excellent organizational and communication skills, a high-level of initiative and strong cultural awareness, enjoy engaging with internal and external stakeholders and are interested in events and in the air transport industry, we strongly encourage you to apply to this position. You will report to the Senior Manager Event Operations, and will be supporting the administration, operations and logistics of the annual global IATA events.
What Your Day Would Be Like As an Assistant Manager Event Operations, you'll play a pivotal role in delivering seamless and impactful events. Your day will be dynamic and varied, including:
Building and managing event registration websitesusing CVENT, ensuring a smooth attendee experience from start to finish
Coordinating sponsor activities, from processing contracts to managing registrations and ensuring visibility across all event touchpoints
Handling venue and supplier logistics, including contracts, payments, and ongoing coordination to keep everything on track
Managing grants administration, ensuring accurate data coordination and timely reporting
Collaborating with internal stakeholders, incl. core teams and support functions, aligning on event goals, deliverables, and timelines
Overseeing host airline agreementsin SAP and LCP, ensuring compliance and smooth execution
Maintaining the exhibitor portal, keeping content up-to-date and supporting exhibitor needs
Producing and managing SPEX brochures, working closely with design and content teams
Providing on-site event support, being the go-to person for operational excellence during live events
Tracking accruals and budgets, ensuring financial accuracy and transparency
Drafting pre- and post-event communications, including “Know Before You Go” guides, event app content, and MC notes to ensure everyone is informed and engaged
Leading assigned projects from A to Z, ensuring successful planning, execution, and delivery, while overseeing the quality of work performed by other team members (coordinators, interns)
We would love to hear from you if
You hold a university degree in a related field (marketing, event management, business) and you have 2-5 years of experience in a related field
You master MS Office (Excel, Word, PPT, etc.), and you have ideally knowledge of SAP, Power BI and HTML/SharePoint
You have experience working with CVENT registration platform
You can prioritize multiple projects, are highly organizational and can take care of detailed administrative tasks
You easily adapt to workload and work under pressure with proactivity, positive mindset and problem-solving attitude
have excellent English writing skills and good attention to details
You can travel on site of the events
Travel Required: Y
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Assistant Manager Event Operations Arbeitgeber: International Air Transport Association (IATA)
Die International Air Transport Association (IATA) ist ein hervorragender Arbeitgeber, der eine dynamische und inklusive Arbeitsumgebung bietet. Als Teil des Baggage Community Systems haben Sie die Möglichkeit, mit führenden Akteuren der Luftfahrtbranche zusammenzuarbeiten und Ihre Karriere durch kontinuierliche Weiterbildung und Entwicklung zu fördern. IATA legt großen Wert auf Mitarbeiterzufriedenheit und bietet zahlreiche Vorteile, darunter flexible Arbeitszeiten und ein unterstützendes Team, das Innovation und Zusammenarbeit fördert.
Kontaktdaten:
International Air Transport Association (IATA) Recruiting-Team
