Programme Management Officer(P4)

Job Description – Programme Management Officer (P4) (2024/0690 (018679))

Organization

Primary Location

Job Posting

Job Posting

: 2024-12-16, 11:12:55 AM

Closing Date

Closing Date

: 2025-01-06, 10:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term – Regular

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant\’s location.

Organizational Setting

The Department of Technical Cooperation (TC) consists of the Office of the Deputy Director General, four regional Divisions (Africa, Asia and the Pacific, Europe and Latin America and the Caribbean), the Division of Programme Support and Coordination, and the Division of the Programme of Action for Cancer Therapy (PACT). It provides strategic direction for the IAEA’s technical cooperation programme, and is responsible for the planning, formulation, implementation, and monitoring of the programme.

The Division for Africa is responsible for planning, programming, implementing, and monitoring the IAEA’s technical cooperation programme in the region, in line with the IAEA Statute, and the guiding principles and policies on technical cooperation, and operational guidelines. The Division responds to developmental priorities in Member States through effective programme management, increased Member State engagement, partnership building, and improved coordination in the region.

Main Purpose

Under the supervision and guidance of the Section Head, the Programme Management Officer develops and manages innovative and complex programmes and projects in the area of nuclear technology based on Member States\‘ development needs.

Role

As an active member of project and country teams, the Programme Management Officer acts as a substantive contributor and specialist adviser in developing and managing the TC programme and advising on programmatic and socio-economic issues and development conditions in assigned countries. Building on his/her solid knowledge and experience, he/she elaborates concepts and/or develops new approaches and methodologies to meet complex programmatic challenges and to manage complex and/or sensitive situations in programme delivery.

The Programme Management Officer is responsible for a number of specific countries in the region, reports directly to the Section Head, and shares support staff within the team.

Functions / Key Results Expected

1. Engage with relevant national and regional authorities, including high-level government representatives, international entities, and academic institutions in relation to various aspects of the technical cooperation programme.
2. Assess and analyse the political, socio-economic environment, and overall technical needs of assigned countries or region and work in cooperation with the relevant stakeholder to provide inputs to Country Programme Frameworks addressing TC strategy and policy issues.
3. In collaboration with Member State institutions, technical departments, and other partners, plan, design, implement, and monitor programmes/projects by applying a results-based management approach and quality criteria, including best practices, innovative approaches, and strategies.
4. Identify areas where nuclear science and technology can contribute to the achievement of national development priorities to ensure the suitability of proposed programmes and projects.
5. Guide and advise country officials on TC procedures and train them on the application of results-based management throughout the project cycle, including risk management measures.
6. Act as a TC focal point or resource person, where needed, for cross-departmental issues and for regional/cooperative agreements.
7. Monitor the implementation of relevant projects and report on the achievement of project results in line with quality criteria. Identify lessons learned and propose adaptations and innovations to monitoring and assessment mechanisms and tools.
8. Organize and coordinate international/regional events related to the TC programme.
9. Manage programme/project budget, certify and approve project disbursements to ensure delivery is in line with approved project budgets and that delivery levels are met.
10. Lead the delivery of TC Assistance for the assigned programme portfolio, by expediting project implementation, maintaining collaborative relationships with Member State institutions, and recommending innovative approaches to project execution and capacity building.
11. Ensure the timely and effective implementation of human resource and equipment components in line with financial and administrative rules and regulations.
12. Develop and maintain networks and partnerships with national institutions and UN development agencies in order to contribute to increasing awareness of TC.
13. Contribute to resource mobilization activities, proposing projects requiring additional funding and identifying funding options.
14. Contribute to the documentation of knowledge by proposing examples of best practices and success stories, as well as replicable strategies and approaches, and actively share and apply this knowledge.
15. Coordinate and collaborate with the project team (including consultants, implementation staff, and other stakeholders) towards the achievement of programme objectives.
16. Prepare/contribute to project and annual reports, briefing notes, talking points, presentations, outreach material, and publications related to the assigned projects and programme.

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Communication

Communicates orally and in writing in a clear, concise, and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities, and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork

Actively contributes to achieving team results. Supports team decisions.

Judgement/Decision Making

Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Knowledge Sharing and Learning

Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills, and learning from experience across different situations and contexts effectively.

Partnership Building

Identifies and builds partnerships. Develops and maintains long-lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.

Required Expertise

1. Function : Management and Programme Analysis
   Name : Partnership Development – Ability to build relevant strategic partnerships and alliances with key stakeholders and partners and recommend opportunities for collaboration.
2. Function : Management and Programme Analysis
   Name : Programme Management – Ability to design programmes/projects that support the achievement of development goals and identifies sustainable approaches.
3. Function : Management and Programme Analysis
   Name : Project Management – Capability to promote capacity-building measures in programme/project design and implementation.
4. Function : Management and Programme Analysis
   Name : Results-based Budgeting – Ability to integrate new approaches and innovations, and ensure the cost-effective use of funds.

Asset Expertise

1. Function : Management and Programme Analysis
   Name : Technical Cooperation among Developing Countries – Knowledge of the TC programme and of TC strategies and approaches is desirable.

Qualifications, Experience and Language Skills

1. Master\’s Degree – Advanced university degree in social sciences, management, technology, engineering, or in a scientific area, preferably in a nuclear-related field.
2. Bachelor\’s Degree – First-level university degree in social sciences, management, technology, engineering, or in a scientific area, preferably in a nuclear-related field, plus two years of relevant work experience may be considered in lieu of the Advanced university degree.
3. Minimum of seven years of experience in project/programme management in the field of international development, including experience in technical cooperation, partnership, and capacity building is required.
4. Experience working in the field of nuclear science and technology is an asset.
5. Experience in analysing complex situations, grasping the critical aspects, and making timely decisions based on sound judgement.
6. Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian, and Spanish) is an asset.

Additional Information

• The IAEA\’s paramount consideration in the recruitment of staff members is to secure employees of the highest standards of efficiency, technical competence, and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person\’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin, or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism, and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority, and discrimination.

Evaluation Process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment Information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

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