Assistant to the Deputy Director & Project Coordinator - Maternity Cover

Assistant to the Deputy Director & Project Coordinator – Maternity Cover

The Assistant to the Deputy Director & Project Coordinator serves as a member of the school\’s administrative support team. The role requires the person to support the implementation of key strategic objectives, coordinate priorities and manage school-wide projects. In addition, they perform a variety of administrative tasks for members of the senior leadership team and serve as a liaison between students, staff and parents. The Assistant to the Deputy Director reports to the Deputy Director.
This is a part-time role (90%) to cover a 3 months maternity leave (from August 2025 until October 2025) . There may be an opportunity for the successful candidate to transition into a supporting role within our Admissions and Advancement Team.

The Assistant to the Deputy Director & Project Coordinator is expected to:

Project management

• Manage on-going school accreditation studies and updates
• Compile data from a variety of sources to support organisational accountability and learning
• Manage projects, as assigned within a yearly cadence, aligned with strategic objectives
• Support the Deputy Director’s communication and objectives
• Manage the professional learning database

Scheduling and coordination for Deputy Director

• Be the primary point of contact for external queries and engagement
• Respond to a wide variety of internal inquiries, providing information and/or referring them to appropriate personnel
• Manage weekly schedule and organise meeting logistics, as needed (e.g. conference spaces, food/beverage, resources, etc)
• Lead logistical planning for whole-school time-bound events such as professional development, orientation days, speakers, and consultants
• Coordinate external commitments, travel and accommodation
• Coordinate the Music Academy’s semester calendars and teachers’ lesson timetables

Budget Management

• Collate and reconcile budget sections assigned to the Deputy Director
• Manage personal professional learning accounts
• Update the Music Academy’s rates and collect necessary data for invoicing purposes. Responsible for the record-keeping of student lessons pertaining to invoicing
• Submit monthly timesheets and manage salary approvals for theMusic Academy Programme

Database and School Technology Administration Management

• Responsible for Managebac\’s yearly Academic rollover, support with school-wide curriculum updates, and creation and assignment of for teachers and student accounts.
• Serves as a member of the Data Protection Team. Assist school-wide objectives and support with complying with all Swiss and necessary International data protection laws.

Front Office Support

• Support the Front Office team members with items when required.

Required and Preferred Qualifications

• Excellent verbal and written communication skills in English. German is an added value.
• Strong interpersonal skills and ability to communicate with a wide variety of people at all levels
• Proficiency in using standard office suites for business such as Microsoft Office and Google Workspace and demonstrated knowledge of database maintenance
• Effective clerical, organisational and time management skills
• Able to maintain confidentiality at all times
• Quick learner, able to use appropriate initiative, resourceful, reliable and detail-oriented
• Eager to take on new challenges and lend a helping hand
• Able to manage a variety of tasks concurrently and efficiently
• Successful experience in working effectively as part of a team
• Able to be self-directed and work with minimal supervision

What we offer

• Generous holiday entitlement (5 weeks + 1 week during end of the year holidays)
• Paid insurance benefits (accident insurance + long-term sickness)
• Generous pension fund contributions
• Social events
• Flexibility
• A modern, dynamic and collaborative work environment

ISZL is an equal-opportunity employe r

As such, ISZL agrees to support, respect, and seek inclusion with regard to the safety and care of all community members, including potential members looking to join our school. This includes but is not limited to: age; disabilities; ethnicity; gender; gender expression; gender identity; health needs; languages spoken; marital status; mental health; national origin; political affiliation; race; religion; sex; sexual orientation, and any additional characteristic protected under Swiss law.

ISZL endeavours to understand and protect the civil and human rights of all individuals, striving to maintain a high level of multicultural awareness and knowledge about all applicable laws and statutes related to non-discrimination and inclusion.

Child Protection

ISZL is committed to the use of the International Task Force on Child Protection screening and assessment practices for schools for all hiring processes. ISZL takes very seriously its responsibility for safeguarding our students against abuse and neglect. All staff and other adults associated with ISZL are expected to share this commitment and to immediately report any concerns regarding a student’s safety or well-being.

Are you a Swiss/EU/EFTA citizen or Swiss permit holder?*

Are you currently living in Switzerland?*

What is your earliest start date? (DD.MM.YY)*

What are your salary expectations for this role? (for 100% workload)*

What is your English level?*

What is your German level?*

Why would be a good fit for ISZL (top three reasons)?*

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