Project Procurement Lead EMEA (m/f/d)

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry.

• We are looking for a dedicated
• Project Procurement Lead (m/f/d) to join our EMEA Team. The role will be based in our

Frankfurt office.

Responsibilities

• Project initiation including procurement strategies and project procurement execution plans
• Management of the pre-order phase for packages
• Management of the post-order phase for packages
• Project Closeout
• Task management of procurement teams for assigned projects

Packages to be executed on projects

• Capital equipment (process, mechanical, electrical, automation, instrumentation etc.)
• Construction trade contracts
• Professional services contracts
• Office and site indirect requirements
• Additional Responsibilities
• Act as a senior representative of the procurement department to the wider IPS team and ensure that IPS’s procurement procedures are adhered to.
• Act as representative of IPS to clients and be a key IPS interface for client procurement on assigned projects.
• Provide project procurement support and advice to the wider IPS team and clients on assigned projects.
• Develop, delegate and monitor tasks as required to the project procurement team.
• Manage the tender process for assigned projects, including enquiry, bid evaluation, and recommendation to award.
• Ensure that the tender process is correctly executed for project packages.
• Conduct detailed commercial evaluations of received supplier proposals.
• Prepare and submit recommendation-to-award packs for internal and external approval.
• Prepare and issue Purchase Order/Contract packs.
• Conduct project reporting for both internal (IPS Project Managers) and external clients.
• Obtain order confirmations to ensure services or materials are scheduled per order requests.
• Expedite orders to track timely receipt of goods or services.
• Manage the change order process with suppliers and IPS and client stakeholders for assigned orders.
• Manage the invoicing process with suppliers and IPS and client stakeholders for assigned orders.
• Manage the order closeout process with suppliers and IPS and client stakeholders for assigned orders.
• Maintain Approved Supplier Program records and request subsequent QA related documents.
• Provide market updates (e. g., price increases, supplier mergers/acquisitions, supplier updates) to the wider IPS team.
• Research new qualified contractors and vendors as needed.
• Evaluate existing suppliers as needed.

Qualifications & Requirements

• Extensive prior experience in a project procurement role is a must, minimum 6-10 years.
• Knowledge and experience of trade contracts and equipment procurement.
• Experience in leading multi-national teams is advantageous.
• MCIPS qualification or working towards MCIPS is desirable.
• Daily use of excellent verbal and written communication in German & English is a pre-requisite.
• May be required to travel for short durations periodically.
• Have the right to work in Germany.
• Extensive experience in end-to-end procurement process with the ability to develop effective strategies, lead project procurement teams and contribute to operational efficiencies including risk reduction and achieving cost savings.
• Proven experience in leading project procurement teams.
• Ability to work at pace within a project-based environment.
• Experience working in a matrix environment as part of a cross-functional project team.
• Ability to deal with time-dependent requirements.
• Self-motivated, organized, and an effective problem solver.
• Sound commercial acumen and ability to negotiate both commercial agreements and contractual Terms and Conditions.
• Sound analytical proficiency with a solid understanding of commercial and contract risk.
• IT Literacy and strong experience in MS Office and ERP Systems.
• Effective communicator with proven ability to manage both internal and external stakeholders.
• Ability to work both independently and collaboratively in line with project requirements and working to established processes and procedures.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status; or any other status protected by law.

IPS is proud to be an affirmative action and equal opportunity employer.

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