Lower School Secretary

The International School of Stuttgart e.V. is a non-profit Kindergarten through 12th grade, NEASC accredited, IB World School offering an international curriculum to a student body of about 900 from over 40 nations. Among its strengths are its student-centred and holistic approach to learning and its commitment to professional development and emphasis on student pastoral care.

ISS is looking to hire a qualified

Lower School Secretary

Part-time role on site from 07:30 – 10:00 from Monday – Friday. Starting as soon as possible. This Position is initially for two years.

Responsibilities

• Organization of short term, daily subbing, through unplanned absence requests.
• Planning and monitoring of cover for advanced planned absence through requests in the REXX HR system which can include absences through PD, medical appointments, field trips, long-term illness, etc.
• Manage unplanned and planned absence of faculty and staff in the Lower School.
• Help with the administration and communication of the Four Seasons Early Years Nest, prior to the holiday periods.
• Additional tasks can be assigned as needed during peak times of the school year.
• Secretarial and administrative tasks that support the Principal, educators, students, and the wider ISS community.

Minimum Qualifications

• Have successfully completed business management training or similar.
• Be fluent in English and have good level German language skills – written and spoken; other languages would be an advantage.
• Fluency and proficiency in the use of information technologies (especially Microsoft 365) are essential.
• Have excellent organizational skills.
• Work with structure, focus, and be goal-oriented.
• Have worked in a similar role before.
• Be service-oriented and know how to handle confidential matters.
• Be extremely reliable and thorough.
• Enjoy working and have had experience in a multicultural environment.

Desired Qualities

• Is proactive in seeking solutions.
• Is dynamic and personable.
• Is able to multitask and deal with the diversity and demands of this position.
• Is able to learn quickly and communicate effectively.
• Is an active and engaged team player.
• Displays commitment to the protection and safeguarding of children and young people.
• Values and respects the views and needs of children and young people.

Benefits

Please visit our Benefits Page to learn more about our Benefits at ISS. Benefits may vary depending on the role.

Additional Information

Applications, in English please, should be submitted via our job portal. Applications will be handled with discretion.

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