Finde einen Job 
Finde eine Ausbildung 
Top Arbeitgeber 
Top Universitäten 
Für Unternehmen Auf einen Blick
- Aufgaben: Join us as a Lower School Secretary, managing daily absences and supporting our vibrant school community.
- Arbeitgeber: The International School of Stuttgart is a diverse, accredited IB World School with a holistic learning approach.
- Mitarbeitervorteile: Enjoy a part-time role with flexible hours and a supportive, multicultural environment.
- Warum dieser Job: Be part of a dynamic team that values student care and professional development in an international setting.
- Gewünschte Qualifikationen: Fluent in English and German, with strong organizational skills and experience in a similar role.
- Andere Informationen: This position is part-time, on-site, and offers a chance to make a real impact in students' lives.
The International School of Stuttgart e.V. is a non-profit Kindergarten through 12th grade, NEASC accredited, IB World School offering an international curriculum to a student body of about 900 from over 40 nations. Among its strengths are its student-centred and holistic approach to learning and its commitment to professional development and emphasis on student pastoral care.
ISS is looking to hire a qualified
Lower School Secretary
Part-time role on site from 07:30 – 10:00 from Monday – Friday. Starting as soon as possible. This Position is initially for two years.
Responsibilities
- Organization of short term, daily subbing, through unplanned absence requests.
- Planning and monitoring of cover for advanced planned absence through requests in the REXX HR system which can include absences through PD, medical appointments, field trips, long-term illness, etc.
- Manage unplanned and planned absence of faculty and staff in the Lower School.
- Help with the administration and communication of the Four Seasons Early Years Nest, prior to the holiday periods.
- Additional tasks can be assigned as needed during peak times of the school year.
- Secretarial and administrative tasks that support the Principal, educators, students, and the wider ISS community.
The successful candidate will
- Have successfully completed a business management training or similar.
- Be fluent in English and have German language skills at a good level – written and spoken; other languages would be an advantage.
- Fluency and proficiency in the use of information technologies (especially Microsoft 365) are essential.
- Have excellent organizational skills.
- Work with structure, focus, and be goal-oriented.
- Have worked in a similar role before.
- Be service-oriented and know how to handle confidential matters.
- Be extremely reliable and thorough.
- Enjoy working and have had experience in a multicultural environment.
We are looking for a colleague who:
- Is proactive in seeking solutions.
- Is dynamic and personable.
- Is able to multitask and deal with the diversity and demands of this position.
- Is able to learn quickly and communicate effectively.
- Is an active and engaged team player.
- Displays commitment to the protection and safeguarding of children and young people.
- Values and respects the views and needs of children and young people.
Benefits
Please visit our Benefits Page to learn more about our Benefits at ISS. Benefits may vary depending on the role.
Additional Information
Applications, in English please, should be submitted via our job portal. Applications will be handled with discretion.
#J-18808-Ljbffr
LS Secretary Arbeitgeber: Issev
Kontaktperson:
Issev HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: LS Secretary
✨Tip Number 1
Familiarize yourself with the REXX HR system, as it's crucial for managing absences. Understanding how to navigate this system will show your proactive approach and readiness for the role.
✨Tip Number 2
Highlight your experience in multicultural environments during your interactions. This aligns with our school's values and demonstrates your ability to thrive in a diverse setting.
✨Tip Number 3
Showcase your organizational skills by discussing specific examples of how you've managed multiple tasks or projects simultaneously in previous roles. This will illustrate your capability to handle the demands of the position.
✨Tip Number 4
Be prepared to discuss your service-oriented mindset. Think of instances where you went above and beyond to assist colleagues or students, as this reflects the qualities we value in our team.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: LS Secretary
Tipps für deine Bewerbung 🫡
Understand the Role: Make sure to thoroughly read the job description for the LS Secretary position. Understand the responsibilities and required skills, such as organizational abilities and proficiency in Microsoft 365.
Highlight Relevant Experience: In your application, emphasize any previous experience in secretarial or administrative roles, especially in educational settings. Mention specific tasks you have handled that align with the responsibilities listed.
Language Proficiency: Since fluency in English and good German language skills are required, be sure to clearly state your language abilities in your CV and cover letter. If you speak additional languages, mention those as well.
Tailor Your Application: Customize your CV and cover letter to reflect the values and needs of the International School of Stuttgart. Show your commitment to a multicultural environment and your proactive approach to problem-solving.
Wie du dich auf ein Vorstellungsgespräch bei Issev vorbereitest
✨Showcase Your Organizational Skills
Since the role requires excellent organizational skills, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritize and stay focused under pressure.
✨Demonstrate Multilingual Abilities
Fluency in English and good German language skills are essential for this position. Be ready to showcase your language proficiency during the interview, perhaps by answering some questions in German or discussing your experience in multilingual environments.
✨Emphasize Your Service Orientation
The school values a service-oriented approach. Prepare to share instances where you went above and beyond to assist colleagues or students, demonstrating your commitment to providing excellent support and handling confidential matters with care.
✨Engage with the School's Values
Familiarize yourself with the International School of Stuttgart's mission and values, especially regarding student pastoral care and safeguarding. During the interview, express how your personal values align with theirs and how you can contribute to their community.
