IT:U is a new technical university in Austria (Linz) dedicated to digital transformation, driven by interdisciplinary research and project-based learning to actively shape this transformation and advance it with a solution-oriented approach.
Roles and responsibilities
Support our Cluster Speakers
in the planning and execution of Cluster activities, including meetings, agendas, decision-making, and follow-ups.
Serve as the
first point of contact for professors on operational tasks
such as HR/finance processes, procurement, travel, and facilities, ensuring full alignment with institutional policies.
Contribute to
defining and developing faculty support services
such as onboarding workflows, designated admin processes, and liaison with Central Services.
Improve processes and tools
based on recurring issues (e.g. checklists, workflows, templates) and clarify handoffs, in collaboration with relevant units.
Maintain concise
process documentation and regular status updates
for all relevant stakeholders.
Strengths and skills
University degree (PhD preferred) and a strong understanding of academic structures.
Experience in coordination, operations, or project and process management
within an academic environment .
Excellent communication and interpersonal skills, with the ability to navigate confidently across different organizational units and seniority levels.
Proactive, hands-on, and service-focused, with strong problem-solving, planning, and execution skills, and keen attention to detail.
Proficiency with digital collaboration and workflow tools, including the ability to produce clear guidance and process documentation.
High proficiency in English (minimum Level C1); German skills are a plus.
What you can expect
Diverse and independent work in an innovative educational and research institution with an international focus.
A unique opportunity to help build a new university.
Informal culture and social activities that promote a positive work environment.
Attractive campus with good transport connections.
Free parking or Climate Ticket Upper Austria (very good public transport connection).
Flexible working hours through a flextime model and the option for home office.
#J-18808-Ljbffr
Roles and responsibilities
Support our Cluster Speakers
in the planning and execution of Cluster activities, including meetings, agendas, decision-making, and follow-ups.
Serve as the
first point of contact for professors on operational tasks
such as HR/finance processes, procurement, travel, and facilities, ensuring full alignment with institutional policies.
Contribute to
defining and developing faculty support services
such as onboarding workflows, designated admin processes, and liaison with Central Services.
Improve processes and tools
based on recurring issues (e.g. checklists, workflows, templates) and clarify handoffs, in collaboration with relevant units.
Maintain concise
process documentation and regular status updates
for all relevant stakeholders.
Strengths and skills
University degree (PhD preferred) and a strong understanding of academic structures.
Experience in coordination, operations, or project and process management
within an academic environment .
Excellent communication and interpersonal skills, with the ability to navigate confidently across different organizational units and seniority levels.
Proactive, hands-on, and service-focused, with strong problem-solving, planning, and execution skills, and keen attention to detail.
Proficiency with digital collaboration and workflow tools, including the ability to produce clear guidance and process documentation.
High proficiency in English (minimum Level C1); German skills are a plus.
What you can expect
Diverse and independent work in an innovative educational and research institution with an international focus.
A unique opportunity to help build a new university.
Informal culture and social activities that promote a positive work environment.
Attractive campus with good transport connections.
Free parking or Climate Ticket Upper Austria (very good public transport connection).
Flexible working hours through a flextime model and the option for home office.
#J-18808-Ljbffr
