Order entry Bid Management

Positionsübersicht

– Creation of an interface between international sales and order processing / project management.
– Receipt of Purchase Orders for baseline and projects based on quotations generated by Sales and Bid Management.
– Review of technical & commercial order-specific conditions.
– Carrying out required technical and commercial clarifications with Sales, if necessary also directly with customers, and/or Engineering, Quality, Documentation and Production.
– Supporting implementation of orders in the EPR system and other IT tools used, review technically, commercially, as well as with regards to tests & certificates, documentation requirements, shipping conditions, etc.
– Carrying out all process steps required to enter clean orders into execution.

– Alignment of ePrism file with PO conditions, mitigation of technical and commercial conflicts.
– Completing technical data sheets provided by the customer in E-Prism (before order transmission).

– Participation in kick-off meetings, internally and, if necessary, with the client.
– Handing over clean orders and projects to order processing / project management.

Grundlegende Verantwortlichkeiten

– Acceptance of simple orders up to complex project orders based on the offers of the sales department.
– Familiarisation with the respective order-specific conditions.
– Carrying out any necessary technical and commercial clarifications with the sales side, if necessary also directly with the customers, as well as with the internal specialist departments.
– Checking and recording orders in the EPR system and other IT tools used, technically, commercially, as well as with regard to tests & certificates, documentation requirements, shipping conditions, etc.
– Carrying out all process steps necessary to start the order.
– Determining and recording all relevant internal deadlines and preparing the order confirmation.
– Archiving and filing of order documents in an electronic order file.
– Completing technical data sheets provided by the customer.
– Checking letters of credit and clarifying guarantee texts.
– Participation in kick-off meetings, internally and, if necessary, with the client.
– Handing over orders and projects to the order processing / project management department.
– Compliance with statutory and internal export control regulations and export law.
– Compliance with the specified corporate objectives and guidelines (data protection, quality, environment and ESH).

Positionsanforderungen

Required Experience & Education:

– Graduate of technical university, FH specialising in mechanical engineering, electrical engineering, or technical school, or successful completed technical apprenticeship with experience in a similar position.
– Experience in pump technology and/or in process engineering and/or plant engineering similar to the industry.
– Distinct technical understanding.
– Business fluent in German and English, both written and spoken.
– Good user knowledge of MS Office applications.
– Experience with ERP systems.

Desired Experiences:
– Ability to work under pressure and high commitment.
– Ability to work in a team and communicate with strong social skills.
– Adaptability to different cultures and mentalities.
– Solution-oriented.

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