Executive Assistant

For one of our clients, we are looking for a Chief Executive Assistant to the founder, who would be at the center of fast-paced activities, responsible for coordinating all administrative support for the Executive and his family. The ideal candidate will be a seasoned manager, master of logistics planning, who has the ability to anticipate needs, incredible attention to detail, and flawless execution of multiple priorities with the ability to delegate across a team of EAs.

What you will be doing:

1. Lead a team of assistants across multiple time zones, coordinating their work and delegating tasks while ensuring quality control and flawless execution.
2. Coordinate Executive’s calendar, meeting schedule, events, travel, etc. with a constantly changing schedule.
3. Organize and prepare domestic and international flight itineraries including flights, hotels, transportation, and expenses while considering required travel visas, costs, and proper documentation.
4. Assist with on-site logistics for events including attendees, agenda planning, F&B, and other business-related meetings and event activities as needed.
5. Lifestyle support for Executive’s family: doctor appointments, purchasing, arranging home care and preparation, etc.
6. All other administrative and project duties as requested.

What you bring:

1. Successful experience as an EA supporting C-level Executive/s.
2. Minimum three years of experience leading a team of Executive Assistants with proven project management skills.
3. Proficiency in Microsoft Outlook (calendaring), Word, Excel, and PowerPoint.
4. Impeccable attention to detail, strong organizational skills and ability to structure and prioritize work in a fast-paced environment while handling multiple tasks concurrently.
5. Service-oriented mindset, responsiveness and ability to switch gears at a moment’s notice.
6. Ability to proactively anticipate needs without being asked or directed.
7. Exceptional verbal, written, and interpersonal communication skills with impeccable attention to detail.
8. Sound judgement and high integrity with ability to handle confidential information with discretion.
9. Flexibility to work across multiple time zones, be available on-demand (24×7).
10. Fluent in English, Russian is an advantage.
11. Ability to travel 50 – 70% of the time.

What is it for you:

1. Competitive salary.
2. Networking opportunities: access to high-level professionals and decision-makers.
3. Gaining expertise in multiple areas, such as project management, event planning, and budgeting.
4. Development of advanced organisational, communication, and problem-solving skills.
5. Opportunities to travel.

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