Assistant Facilities Manager (m/f/d)

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. We currently have an excellent opportunity for a Assistant Facilities Manager (m/f/d) to join our Integrated Facilities Management team in Frankfurt. Your tasks: Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training Manage the team providing first line soft services to the site(s), including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services Monitor and maintain office equipment and supplies Manage and maintain regular contact and meetings with relevant vendors – to report on issues, recommendations and cost estimates Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained Manage Trouble Ticket (Remedy) requests (helpdesk) – interface with internal customers and action queries promptly in line with service level agreement Assist in the organizing of internal and external Client events Managing the quality of conferencing facilities Manage food and kitchen facilities – provide direction to housekeepers Raise purchase orders Deputies / provide cover for Facilities Manager when appropriate Interface with Vendors including providing direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption. Provide Vendor Coaching on Corrigo Manage operations to mitigate operational risk Responsible for overall integrity of the CMMS (Corrigo) and assuming responsibility for supporting the account team, overseeing proper system use and configuration to meet internal and client objectives Responsible for all other duties and tasks as assigned Your profile: Knowledge of the Facilities/Office Services Coordinator role Previous experience of working within a in a high profile corporate environment Previous reception or hospitality experience Education: Diploma/degree level Problem solving skill Good decision making Excellent written/verbal communications Spreadsheet and word processing Customer focused Good inter-personal skills Assertive Attention to detail Ability to multitask and work without direct supervision Ability to plan and manage work under time constraints Our offer Creative freedom for tasks and projects Active exchange in the global industry network Working together at eye level Space for personal growth, not only for work Acknowledgement of achievements – also monetary benefits The opportunity to enhance your skills and advance your career locally as well as regionally Help shape JLL We look forward to receiving your application, stating your earliest possible starting date and your salary expectations. Please understand that paper applications cannot be accepted and, due to reasons of data protection, will be destroyed. Jones Lang LaSalle SE Your contact: Marta Marunchak marta.marunchak@jll.com #LI-MM4 Location: On-site –Frankfurt am Main, DEU If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (\“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.