Assistant Facilities Manager

pbJLL empowers you to shape a brighter way /b. /ppOur people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. /ppWe’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. /ppIf you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL! /ppbRole Purpose /b /ppReporting to the Facilities Manager and working as part of the overall Facilities Team, the bAssistant Facilities Manager /b will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site. /ppbWhat this job involves /b /pliManage the team providing first line soft services to the site(s), including reception, mail operations, meeting events, cleaning, waste recycling, vending food services /liliMonitor and maintain office equipment and supplies /liliManage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations and cost estimates /liliWeekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained /liliManage Trouble Ticket (Remedy) requests (helpdesk) - interface with internal customersand action queries promptly in line with service level agreements /liliManage daily health safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training /liliTravel/Visitors’ support – interface with locally approved hotels – assist Client global travel hotel managers in information gathering and communicating up to date information to staff. /liliAssist in the organizing of internal and external Client events /liliManaging the quality of conferencing facilities /liliManage food and kitchen facilities – provide direction to housekeepers /liliRaise purchase orders /liliManage Wiki pages and other communication channels for the site(s) /liliDeputise / provide cover for Building Operations Engineer / Facilities Manager when appropriate /liliResponsible for all other duties and tasks as assigned /lipbEvery day is different, and in all these activities, we’d encourage you to show your ingenuity /b /ppbSounds like you? To apply you need to have: /b /pliKnowledge of the Facilities/Office Services Coordinator role /liliPrevious experience of working within a in a high profile corporate environment /liliPrevious reception or hospitality experience /liliEducation: Diploma/degree level /liliProblem solving skill /liliGood decision making /liliExcellent written/verbal communications /liliSpreadsheet and word processing /liliCustomer focused /liliGood inter-personal skills /liliAssertive /liliAttention to detail /lipbWhat you can expect from us /b /pliYou’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. /liliOur Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. /liliJoin us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you... /lipApply today at jll.com/careers. /ppbLocation: /b /pOn-site –Zurich, CHEpbJob Tags: /b /pGREFpIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! /ppbJLL Privacy Notice /b /ppJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. /ppFor more information about how JLL processes your personal data, please view our Candidate Privacy Statement. /ppFor additional details please see our career site pages for each country. /ppFor candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. /ppJones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at om. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page I want to work for JLL. /p