Administrative Coordinator

• Overview
• Creating order out of chaos, making information easier to find, helping team members feel supported, improving processes, and adding a spark of creativity
• Interacting with team members, managers, candidates, vendors, and internal stakeholders with warmth and professionalism
• Keeping tasks, documents, deadlines, systems, and recurring workflows organized
• Noticing and correcting inconsistencies before they create confusion
• Managing assigned responsibilities independently with minimal hand-holding
• Moving between priorities effectively while keeping important details organized

Requirements

• Administrative, coordinator, People Ops, HR, operations, recruiting, executive support, or similar experience
• Strong aptitude for learning new technology, systems, workflows, and processes
• Solid working knowledge of Google Workspace, especially Gmail, Drive, Docs, Sheets, Calendar, and Forms
• Strong spreadsheet comfort, including organizing data, filtering, sorting, using formulas, maintaining trackers, and identifying gaps or inconsistencies
• Ability or willingness to create polished visual content, presentations, internal communications, guides, or training materials
• Comfort learning tools such as Canva, Google Slides, Power Point, LMS platforms, HRIS systems, project management tools, and AI-enabled tools
• Excellent written and verbal communication skills
• Strong attention to detail, accuracy, confidentiality, and follow-through
• Ability to manage multiple projects, deadlines, requests, and recurring workflows at the same time
• Ability to work independently in a remote environment while keeping stakeholders informed
• Comfort supporting cross-functional teams such as People Ops, Biz Ops, Safety, Operations, Finance, leadership, and hiring managers
• Hard Skills
• administrative experience
• coordinator experience
• People Ops experience
• HR experience
• operations experience
• recruiting experience
• executive support experience
• strong spreadsheet skills
• data organization
• project management
• Soft Skills
• attention to detail
• written communication
• verbal communication
• independence
• professionalism
• creativity
• organizational skills
• ability to manage multiple projects
• warmth
• supportive interaction
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