- Act as the primary liaison for all inquiries from facilities and vendors, providing timely and professional responses via email and phone.
- Meticulously track all requests, investigate discrepancies, and coordinate with internal teams to ensure prompt and effective resolution of all issues.
- Follow up consistently with internal departments to guarantee tasks are completed on schedule and provide regular status updates to facility leadership on outstanding items.
- Assist with onboarding new vendors, monitor invoice approval status, and address payment-related concerns to prevent delays.
- Own the end-to-end invoice processing cycle, ensuring accuracy and timely approvals.
- Execute weekly high-volume payment processing cycles in accordance with company timelines.
- Compile and deliver critical weekly cash reports to leadership to support cash flow management.
- Develop and maintain strong, positive working relationships with facility staff and key vendor contacts by providing excellent customer service and ensuring reliable follow-through.
Requirements
- High proficiency in English (B2, C1, or C2 level), both written and spoken.
- Ability to work full-time during US business hours: 7:00 AM - 3:00 PM Chicago Time (Central Standard Time).
- A keen eye for detail and a commitment to accuracy.
- The ability to work independently without supervision while also being an active, collaborative member of a remote team.
Core Competencies
Demonstrates strong communication skills in English, both written and spoken, while effectively managing vendor relationships and invoice processing. Exhibits attention to detail and accuracy in tracking requests and coordinating with internal teams to ensure timely resolutions.
Highest-signal resume keywords
- Vendor Management
- Invoice Processing
- Cash Flow Management
- Customer Service
- Detail Orientation
Hard Skills
- Invoice Processing Cycle
- Payment Processing
- Cash Reporting
Soft Skills
- Communication
- Collaboration
- Independence
Industry Keywords
- Facilities Management
- Vendor Onboarding
- Discrepancy Investigation
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AP Coordinator Arbeitgeber: Jobtailor
Als Front Office Supervisor in unserem dynamischen Team bieten wir Ihnen die Möglichkeit, in einem unterstützenden und freundlichen Arbeitsumfeld zu wachsen. Wir legen großen Wert auf die berufliche Entwicklung unserer Mitarbeiter und bieten regelmäßige Schulungen sowie die Chance, Verantwortung zu übernehmen. Unsere Lage ermöglicht es Ihnen, Teil einer lebendigen Gemeinschaft zu sein, während Sie gleichzeitig die Standards unseres Franchise-Partners einhalten und unseren Gästen einen unvergesslichen Aufenthalt bieten.
