CEO Assistant

Responsibilities

• You will be the right hand to our executive leadership. That means no two days are the same.
• You free up management so they can focus on what truly matters.
• You manage the executive team’s calendars, travel, and email inboxes - reliably, proactively, and with a clear overview.
• You prepare meetings, give them structure, and ensure decisions and action items don't disappear into the void.
• You keep the threads together - internally and externally - ensuring everyone has the right information at the right time.
• You handle office management at our Schönefeld location: office supplies, filing, documents, and contract management.
• You assemble our onboarding and Christmas boxes and make sure new team members feel the Naturida spirit from day one.
• You receive product samples, document them, and prepare feedback for the executive team and product team.
• You support the CEO with personal errands on site (shopping, appointments, etc.).
• You create reports, presentations, and analyses for the executive leadership.
• You research, structure, and prepare information for strategic decision-making.
• You plan and run internal events and offsites as the full project lead - from concept to follow-up.
• You take full project ownership for strategic initiatives in administration, HR, and business development - from conception to implementation.
• You identify optimization opportunities - and implement them as well.

Requirements

• Minimum 3 years of experience as a PA, EA, or in a comparable assistant role
• Experience in a startup or scale-up is a plus - you'll already understand what drives us and how we work
• Business-fluent German and fluent English
• Confident daily use of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
• Based in Berlin and willing to come to the Schönefeld office regularly
• Absolute discretion and reliability - you'll handle sensitive data and have direct access to executive inboxes
• A true hands-on mentality - you'll jump in whether it's a strategic briefing or assembling an onboarding box
• e-commerce or consumer goods experience is an advantage - enthusiasm for natural products is welcomed
• Core Competencies

Demonstrates strong organizational and project management skills, with a focus on supporting executive leadership through effective calendar management, communication, and strategic decision-making.

Proficient in handling sensitive information with discretion while fostering a collaborative and efficient office environment.

• Highest-signal resume keywords
• Executive Calendar Management
• Project Ownership
• Business-Fluent German
• Google Workspace Proficiency
• E-Commerce Experience
• Hard Skills
• Calendar Management
• Report Creation
• Document Management
• Contract Management
• Meeting Preparation
• Data Analysis
• Event Planning
• Onboarding Coordination
• Strategic Research Optimization Implementation
• Soft Skills
• Discretion
• Reliability
• Hands-On Mentality
• Communication
• Collaboration
• Industry Keywords
• Startup Experience
• Scale-Up Experience
• Consumer Goods
• Natural Products
• E-Commerce
• Tools & Technologies
• Google Workspace
• Gmail
• Google Calendar
• Google Docs
• Google Sheets
• Google Slides
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