Corporate AI Advisor – TAO/CAI

Responsibilities

• Provide organizational support to the CAI staff leadership team and ensure smooth operations, including office and mail management.
• Organize appointments, events and travel, prepare and follow them up, and ensure efficient coordination with the leadership team and other assistants.
• Play a key role in shaping the staff culture by designing work routines and developing concepts for cross‑team collaboration and the maintenance of shared knowledge artifacts.
• Prepare substantive topics for the staff, draft decision papers, management documents and presentations, for example for the Executive Board and committees.
• Take partial project leadership for selected staff initiatives, accompany them from conception through implementation to reporting, and continuously improve processes and collaboration.
• Work closely with the leadership team and other assistants and help sharpen presentations and storylines for their intended audiences.
• Use modern digital and AI‑supported tools consciously in daily work, actively build this competence, and contribute ideas on how AI can be meaningfully integrated into work routines, collaboration and communication.

Requirements

• Hold a degree in Business Administration with several years of relevant professional experience, or a commercial apprenticeship with many years of relevant professional experience, or an equivalent qualification.
• Be well acquainted with the processes and responsibilities within a large company, use modern digital office technologies (e. g.

Confluence, Power Point, MS Office) confidently, and be open to adopting additional digital solutions to support the team efficiently and proactively.

In addition, be an early adopter of generative AI: have experience using AI tools to draft texts, analyse data or automate administrative workflows.

• Have business‑fluent German language skills (at least C1 level) and good English skills (B2 level).
• Bring strong organizational and planning skills, work in a structured and independent manner, and demonstrate a high level of discretion and a hands‑on mentality — combined with the willingness to actively contribute to the continuous improvement of the staff.
• Be convincing through a confident and respectful demeanor, strong communication and team skills, a high service orientation, and a readiness to continuously develop professionally and personally.
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