Executive Assistant – CEO

Responsibilities

• Manage the CEO's calendar, travel, and communications — with the judgment to protect time for what matters most and the discretion to handle sensitive information.
• Support the broader executive team on scheduling, logistics, and operational coordination across functions.
• Plan and execute company-wide events and off-sites — from leadership retreats to all-hands — owning the details end to end so the team can show up and focus.
• Prepare materials for internal and external meetings, including agendas, briefing documents, and follow-up summaries.
• Manage vendors, expenses, and administrative workflows that keep the leadership team running efficiently.
• Serve as a reliable point of contact for internal and external stakeholders on behalf of the CEO's office.
• Identify gaps in how the executive team operates and build the processes to close them.

Qualifications

• 3+ years supporting a senior executive or leadership team in a fast-moving environment — startup or high-growth company experience strongly preferred.
• Exceptional organizational skills and the ability to manage competing priorities without dropping anything.
• Strong written communication — you'll be drafting on behalf of the CEO and should be able to match voice and intent.
• High emotional intelligence and the instinct to handle sensitive situations with care and discretion.
• Proactive by nature — you solve problems before they surface and flag issues before they escalate.
• Based in New York City, with the flexibility to work in-person as needed.
• #J-18808-Ljbffr