Provide administrative support to the VP of Global Expansion Sales
Manage, prioritize, and maintain complex calendars, including planning, scheduling, travel arrangements, and expense reports
Proactively address scheduling conflicts and manage follow-up with internal and external stakeholders
Develop and maintain relationships with staff, internal departments, outside parties, and sensitive high-level contacts
Coordinate with other executive assistants on executive priorities and tradeoffs
Partner with the team on operating rhythms and leadership-team cadences
Schedule, plan, and coordinate team events, meetings, and global multi-day offsites
Organize event logistics, on-site amenities, and activities
Maintain email aliases, distribution lists, and shared directories
Coordinate with Accounts Payable to ensure bills are paid promptly
Serve as point person for departmental purchases on behalf of the executive
Support staff meetings by preparing agendas, taking notes, and distributing minutes and presentations
Manage ad hoc projects
Requirements
- 4-6+ years’ experience providing administrative support for a senior-level executive
- Prior experience in a fast-paced environment requiring strong multitasking skills and time management
- Willingness to adapt to a rapidly changing environment and new processes and responsibilities
- Prior experience in the Tech industry
- Knowledge and understanding of Sales teams and organizations
- Ability to work well under pressure, communicate effectively, and meet deadlines
- Proficiency in Microsoft Office Suite, Mac, Windows, Slack, Microsoft Teams, Microsoft SharePoint, and related business applications
- Excellent oral and written English communication skills
- Team-oriented, results-oriented, with strong interpersonal skills
- Ability to travel to events or internal meetings, locally and internationally, as needed
Core Competencies
Demonstrates extensive experience in providing administrative support to senior-level executives, with a strong focus on calendar management, event coordination, and effective communication. Proficient in Microsoft Office Suite and familiar with the Tech industry, ensuring efficient operations in a fast-paced environment.
Highest-signal resume keywords
- Administrative Support Experience
- Calendar Management
- Event Coordination
- Microsoft Office Suite Proficiency
- Strong Interpersonal Skills
Hard Skills
- Calendar Management
- Event Coordination
- Expense Reporting
- Project Management
- Multitasking
- Time Management
Soft Skills
- Effective Communication
- Team-Oriented
- Results-Oriented
- Adaptability
- Interpersonal Skills
Industry Keywords
- Tech Industry
- Sales Teams
- Executive Support
- Stakeholder Management
- Logistics Coordination
Tools & Technologies
- Microsoft Office Suite
- Slack
- Microsoft Teams
- Microsoft SharePoint
- Mac
- Windows
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Executive Assistant, Global Expansion Sales Arbeitgeber: Jobtailor
Als Front Office Supervisor in unserem dynamischen Team bieten wir Ihnen die Möglichkeit, in einem unterstützenden und freundlichen Arbeitsumfeld zu wachsen. Wir legen großen Wert auf die berufliche Entwicklung unserer Mitarbeiter und bieten regelmäßige Schulungen sowie die Chance, Verantwortung zu übernehmen. Unsere Lage ermöglicht es Ihnen, Teil einer lebendigen Gemeinschaft zu sein, während Sie gleichzeitig die Standards unseres Franchise-Partners einhalten und unseren Gästen einen unvergesslichen Aufenthalt bieten.
