- Coordinate utility connections and service schedules for new facility sites
- Manage, review, and approve monthly utility invoices across operational locations
- Coordinate facility maintenance, repairs, and vendor service providers
- Partner with Warehouse Operations and Human Resources on temporary facility staffing and startup requirements
- Review, verify, and approve vendor bills from temporary staffing agencies
- Assist leadership with customer site visits, executive travel, and daily administrative tasks
- Collect, track, and maintain Certificates of Insurance for warehouse partners and vendors
- Manage property insurance compliance documentation, including COPE information and quarterly warehouse Statement of Values audits
- Manage administrative duties for the Warehouse Legal Liability insurance policy
- Manage facility-related claims and liaise between Higginbotham and customers
- Enter new warehouse leases into Lease Crunch and manage ASC 842 lease liabilities
- Prepare and post monthly lease accounting journal entries and maintain reconciliation schedules
- Maintain warehouse security deposit records, reconciliations, and deposit returns
- File yearly retention statements and track compliance and nexus in jurisdictions with warehouses and inventory
Requirements
- 5+ years of experience in administrative, operational, or accounting support roles
- Basic understanding of financial concepts, general ledger accounting, and journal entries
- Experience with ASC 842 lease accounting preferred but not required
- High proficiency with vendor management, compliance documentation (COIs), and facility setup processes
- Strong organizational skills with the ability to prioritize tasks independently and support executive schedules
- Direct experience navigating and entering transactions within NetSuite
- Authorization to work in the United States is requested in the application
- Must indicate whether employment visa sponsorship will be required
Core Competencies
Demonstrates expertise in vendor management, compliance documentation, and facility operations, with a strong foundation in financial concepts and lease accounting. Proficient in managing administrative tasks and supporting executive schedules effectively.
Highest-signal resume keywords
- Vendor Management
- Compliance Documentation
- ASC 842 Lease Accounting
- NetSuite Transaction Management
- Organizational Skills
ATS Optimization Keywords
Hard Skills
- General Ledger Accounting
- Journal Entries
- Facility Setup Processes
- Lease Accounting
- Financial Concepts
Soft Skills
- Strong Organizational Skills
- Ability to Prioritize Tasks Independently
Industry Keywords
- Certificates of Insurance
- Warehouse Operations
- Property Insurance Compliance
- Vendor Service Providers
- Warehouse Legal Liability
Tools & Technologies
- NetSuite
- Lease Crunch
#J-18808-Ljbffr
Facilities Coordinator Arbeitgeber: Jobtailor
Als Front Office Supervisor in unserem dynamischen Team bieten wir Ihnen die Möglichkeit, in einem unterstützenden und freundlichen Arbeitsumfeld zu wachsen. Wir legen großen Wert auf die berufliche Entwicklung unserer Mitarbeiter und bieten regelmäßige Schulungen sowie die Chance, Verantwortung zu übernehmen. Unsere Lage ermöglicht es Ihnen, Teil einer lebendigen Gemeinschaft zu sein, während Sie gleichzeitig die Standards unseres Franchise-Partners einhalten und unseren Gästen einen unvergesslichen Aufenthalt bieten.
