Junior Communications Specialist

• Produce and distribute recurring communications to VHA AI use case owners and enterprise staff, including email campaigns, Microsoft Teams messages, and newsletter-style updates
• Plan, promote, and execute informational and educational sessions for VHA staff
• Draft, edit, and produce presentations and written reports on AI inventory status, risk management resources, and oversight activity
• Translate technical AI governance material into plain-language products for non-technical audiences
• Build and maintain digital artifact repositories for AI guidance, SOPs, and FAQs
• Support AI use case owner quarterly update cycles through working sessions, office hours, and asynchronous communications
• Handle information output, announcements, and media or stakeholder inquiries routed through the Institute
• Represent Institute leadership’s intent and voice in draft products and meeting materials
• Coordinate communications logistics for AI committee and workgroup meetings
• Apply Section 508 accessibility standards to digital and written products

Requirements

• Minimum of 4 years of communications or public relations experience
• Communications or public relations experience, potentially including public relations, information output, press releases and media requests, social media, and/or advertising
• BA/BS in Communications, Public Affairs, Journalism, English, or a related field
• Must be able to obtain and maintain a favorably adjudicated Tier 1 / National Agency Check with Written Inquiries (NACI) background investigation
• Must complete VA Privacy and Information Security Awareness and Rules of Behavior training (TMS #10176) prior to system access and annually thereafter
• Must be authorized to work in the United States
• All work must be performed within a jurisdiction subject to the law of the United States or its territories
• Ability to translate technical subject matter into accurate, plain-language products
• Experience running recurring stakeholder webinars or virtual event series
• Experience ghostwriting for senior executives and representing a principal’s voice faithfully
• Ability to sustain a high-volume production calendar
• Federal health agency communications experience, with VA or VHA strongly preferred
• Working knowledge of Section 508 accessibility requirements
• Experience building and maintaining a SharePoint knowledge site or comparable digital artifact repository
• Ability to work independently between check-ins
• Ability to get up to speed quickly on complex issues
• High attention to detail
• Outstanding written and verbal communications skills
• Knowledge of military and Veteran populations

Core Competencies

Demonstrates expertise in communications and public relations, with a strong ability to translate technical information into accessible content. Proficient in managing high-volume production schedules and building digital repositories for effective information dissemination.

Highest-signal resume keywords

• Communications Experience
• Public Relations Experience
• Section 508 Accessibility Knowledge
• SharePoint Knowledge Site Management
• Stakeholder Webinar Coordination

Hard Skills

• Email Campaigns
• Presentation Drafting
• Report Production
• Plain-Language Translation
• Digital Artifact Repository Management
• Risk Management Resource Development
• Information Output Handling
• Media Inquiry Response
• Educational Session Execution
• Virtual Event Series Management

Soft Skills

• Outstanding Written Communication
• Outstanding Verbal Communication
• High Attention to Detail
• Ability to Work Independently
• Ability to Get Up to Speed Quickly

Certifications & Qualifications

• Tier 1 / National Agency Check with Written Inquiries (NACI)
• VA Privacy and Information Security Awareness Training

Industry Keywords

• Federal Health Agency Communications
• VHA
• Veteran Populations
• Military Populations

Tools & Technologies

• Microsoft Teams
• SharePoint