We are seeking an experienced Executive Assistant to support the CEO. This role plays a critical part in transforming a high‑volume inbox and meeting‑heavy calendar into a streamlined, priority‑driven workflow. You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.
- Daily inbox management: triage and organize all incoming emails into designated folders each morning.
- Monitor Google Chat direct messages and project spaces on behalf of Exec.
- Maintain Exec’s calendar, coordinate scheduling, and manage task blocks for important but non‑urgent work.
- Draft follow‑up emails and ensure timely outreach after meetings.
Requirements
- 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
- Exceptional email management and prioritization skills.
- Strong systems thinker with experience building organized workflows.
- Proficient in digital tools (Notion strongly preferred).
- Highly proactive and detail‑oriented.
- Strong written communication skills.
- Comfortable making judgment calls on prioritization.
- Tech‑comfortable and adaptable to evolving systems and tools.
- Thrives in high‑accountability, high‑clarity environments.
- Exceptional organizational skills with ability to manage multiple systems (Gmail, Google Chat, Google Calendar, HubSpot).
- Proactive communication: Ability to anticipate needs and take initiative without constant direction.
- Business acumen: Understanding of sales pipelines, business development processes, and CRM workflows.
- HubSpot experience: Demonstrated experience with HubSpot or similar CRM platforms.
- Attention to detail: Ability to maintain accurate records and catch details others might miss.
- Relationship skills: Genuine interest in helping build and maintain professional relationships.
- Time management: Ability to prioritize competing demands and work effectively with a busy executive.
- Technical proficiency: Comfortable with Google Workspace, email management, and learning new tools quickly.
- Technical requirements: Reliable high‑speed internet and a modern home office setup.
Tools & Technologies
- Notion
- Google Workspace
- HubSpot
- Gmail
- Google Chat
- Google Calendar
Operations & Business Development Executive Assistant – LATAM Arbeitgeber: Jobtailor
Als Global Director B2B – Business Development bei uns profitieren Sie von einer dynamischen und innovativen Arbeitsumgebung, die auf Zusammenarbeit und Kreativität setzt. Wir bieten Ihnen nicht nur attraktive Vergütungsmodelle und umfassende Weiterbildungsmöglichkeiten, sondern auch die Chance, in einem internationalen Team zu arbeiten, das Vielfalt und persönliche Entwicklung fördert. Unsere Unternehmenskultur legt großen Wert auf Flexibilität und Work-Life-Balance, sodass Sie Ihre Karriereziele in einem unterstützenden Umfeld erreichen können.
