- Triage inboxes, draft replies, and flag urgent matters
- Manage diaries and scheduling across several companies and time zones
- Draft, format, and proofread documents, letters, and reports
- Maintain organised digital filing
- Liaise with accountants, suppliers, landlords, banks, and other third parties
- Collect and file invoices and receipts, chase payments, and prepare expense summaries
- Source and shortlist service providers, including preliminary calls
- Research suppliers, pricing, and options and return with recommendations
- Manage personal diaries and appointments
- Arrange flights, hotels, transfers, itineraries, and visas
- Handle household administration, including utilities, subscriptions, renewals, and contractors
- Source and order items and arrange deliveries and returns
- Track key dates, renewals, and deadlines
- Support the founder across several companies and personal matters
Requirements
- Fluency in English, with exceptional verbal and written communication skills
- Organisation as a reflex
- Technical fluency
- Judgement and initiative
- Speed
- Bonus: Fluency with AI tools, particularly Claude, in real workflows
- Bonus: A commercial background — accounting, finance, marketing, operations
- Bonus: Fluency in another language, particularly Mandarin
- Must account for own tax
Core Competencies
Demonstrates exceptional organisational skills and technical fluency to manage complex scheduling, communications, and administrative tasks across multiple companies. Proficient in drafting and proofreading documents while liaising with various stakeholders and managing personal and household administration.
Highest-signal resume keywords
- Fluency In English
- Exceptional Verbal And Written Communication Skills
- Organisation As A Reflex
- Judgement And Initiative
- Fluency With AI Tools
Hard Skills
- Document Drafting
- Digital Filing Management
- Invoice Collection And Filing
- Expense Summary Preparation
- Diary Management
- Scheduling Across Time Zones
- Research And Recommendations
- Household Administration
- Travel Arrangement
- Tax Accounting
Soft Skills
- Speed
- Judgement
- Initiative
Industry Keywords
- Accounting
- Finance
- Marketing
- Operations
Tools & Technologies
- AI Tools
- Claude
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Personal Assistant to Founder Arbeitgeber: Jobtailor
Als Front Office Supervisor in unserem dynamischen Team bieten wir Ihnen die Möglichkeit, in einem unterstützenden und freundlichen Arbeitsumfeld zu wachsen. Wir legen großen Wert auf die berufliche Entwicklung unserer Mitarbeiter und bieten regelmäßige Schulungen sowie die Chance, Verantwortung zu übernehmen. Unsere Lage ermöglicht es Ihnen, Teil einer lebendigen Gemeinschaft zu sein, während Sie gleichzeitig die Standards unseres Franchise-Partners einhalten und unseren Gästen einen unvergesslichen Aufenthalt bieten.
