Senior Payroll and Accounting Specialist

• Manage the full-cycle payroll process, including data entry, tax withholdings, and benefits deductions, etc.
• Ensure all payroll activities align with federal, state, and local tax regulations, including the proper handling of withholdings and filings.
• Perform regular audits of payroll data and reconcile payroll bank accounts to ensure accuracy and identify discrepancies.
• Coordinate with HR to ensure accurate deductions for health insurance, retirement plans (401k), and other voluntary benefits.
• Act as the primary point of contact for staff regarding pay-related inquiries, resolving issues related to paychecks or tax forms with high confidentiality.
• Identify opportunities to streamline payroll workflows and improve the efficiency of the payroll software or HRIS.
• Prepare and post monthly journal entries for payroll accruals, benefits, taxes, and other standard corporate expenses.
• Maintain T&E system including syncing to the Company’s ERP and reviewing expense transactions for compliance with Company policies.
• Assist in the preparation of monthly and quarterly financial statements by ensuring all payroll-related expenses are accurately categorized.
• Maintain and document internal controls (such as SOX compliance procedures) to ensure the integrity of financial reporting and prevent fraud.
• Facilitate the issuance of new equity awards (RSUs, Stock Options, or ESPP) by ensuring all grant agreements are properly executed and recorded in the equity platform.
• Monitor vesting schedules and process stock option exercises, ensuring the accurate flow of data between the equity platform and payroll for tax withholding.
• Other duties as assigned.

Requirements

• Bachelor’s degree in Accounting or related field
• 5+ years of payroll and accounting experience
• Experience managing payroll and tax withholdings across multiple states. Experience with international locations is a plus.
• Proficiency in payroll/HRIS and equity management platforms (i. e. Rippling, Fidelity, E*TRADE)
• Solid understanding of the lifecycle of various equity vehicles, including RSUs, NSOs, ISOs, and ESPPs.
• A proven track record of handling highly sensitive executive compensation and employee financial data with total discretion.
• Excellent organizational, analytical, prioritization and problem-solving skills in an environment of high volume of projects; detail-oriented
• Possesses a professional demeanor, discretion and judgment
• Ability to work effectively and establish and promote positive relationships
• Self-starter who possesses initiative and ability to work alone while capable of driving business results without significant supervision
• Must have schedule flexibility to meet the demands of monthly and quarterly close
• Excellent verbal and written communication skills
• Ability to work effectively with all employee levels and external contacts.
• ATS Optimization Keywords
• Hard Skills
• Soft Skills
• Certifications & Qualifications
• Industry Keywords
• Tools & Technologies
• Hard Skills
• payroll processing
• tax withholdings
• benefits deductions
• payroll audits
• financial statement preparation
• equity management
• data entry
• account reconciliation
• internal controls
• SOX compliance
• Soft Skills
• organizational skills
• analytical skills
• problem-solving skills
• attention to detail
• discretion
• judgment
• relationship building
• self-starter
• initiative
• communication skills

Certifications & Qualifications

• Bachelor’s degree in Accounting
• Industry Keywords
• payroll compliance
• executive compensation
• employee financial data
• equity awards
• RSUs
• NSOs
• ISOs
• ESPPs
• multi-state payroll
• international payroll
• Tools & Technologies
• HRIS
• Rippling
• Fidelity
• E*TRADE
• ERP systems
• T&E system
• payroll software
• equity platform
• financial reporting tools
• payroll bank accounts
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