Senior ProjectWise Administrator

The Opportunity

Ulteig is seeking a Project Wise Senior Administrator/Specialist to support the continued adoption, administration, and optimization of Project Wise throughout the organization.

This role will work closely with the Project Wise Manager, Design Technology, Quality, Enterprise Technology, and engineering teams to support Project Wise adoption, governance, standards implementation, and digital delivery initiatives.

The Project Wise Senior Specialist will oversee system configurations, workflow development, standards implementation, training, and process improvements.

This role will advise project teams and stakeholders to promote consistency, efficiency, and quality in engineering document management.

The ideal candidate is an experienced Project Wise professional with strong technical skills, leadership abilities, and a commitment to enhancing project delivery through technology, process development, and user support.

What You’ll Do

Disclaimer: The preceding description is not designed to be a complete list of all duties and responsibilities required of this position.

• Software
• Lead the administration, optimization, and support of Project Wise across the organization.
• Configure and maintain Project Wise environments, workflows, metadata structures, security models, document attributes, and project templates.
• Lead troubleshooting and resolution of complex Project Wise issues and system challenges.
• Collaborate with Enterprise Technology and software vendors to evaluate, test, and deploy software updates, enhancements, and integrations.
• Support and optimize integrations between Project Wise and Bentley, Autodesk, GIS, and other engineering software platforms.
• Research emerging technologies, software releases, and industry best practices to drive continuous improvement.
• Act as a senior escalation point for Project Wise‑related technical issues.
• Standards
• Support the implementation and continuous improvement of Project Wise standards, workflows, metadata strategies, naming conventions, and document management procedures established by the Project Wise Manager.
• Assist in developing and maintaining best practices for engineering document control, review cycles, version management, deliverables, and archival processes while promoting adherence across project teams.
• Perform system audits and evaluate compliance with company standards and project requirements.
• Collaborate with Quality, Design Technology, and engineering teams to improve consistency, quality, and efficiency across project delivery.
• Identify opportunities for workflow automation and process optimization.
• Support governance initiatives that improve data quality, searchability, and usability of engineering documentation.
• Recommend and implement improvements that enhance user experience and project performance.
• Training
• Lead Project Wise training and user adoption initiatives in alignment with organizational standards and direction established by the Project Wise Manager.
• Develop and maintain training programs, user guides, standards documentation, and learning resources.
• Deliver intermediate and advanced Project Wise training for users, administrators, and project teams.
• Mentor Project Wise Specialists/Administrators and technical champions throughout the organization.
• Support onboarding and technical orientation for new hires.
• Champion change management initiatives that drive successful adoption of Project Wise processes and standards.
• Facilitate workshops and knowledge‑sharing sessions to improve organizational competency.
• Project Interface
• Lead Project Wise project setup and implementation support for complex projects and strategic initiatives.
• Consult with project teams regarding document management strategies, workflows, metadata requirements, and collaboration practices.
• Assist project teams in resolving complex document control and information management challenges.
• Support coordination between engineering disciplines to improve collaboration and project execution.
• Partner with business leaders and stakeholders to identify opportunities for improved project delivery through Project Wise.
• Provide feedback and recommendations to support the Project Wise Manager's roadmap, governance objectives, and continuous improvement initiatives.
• What We Expect from You
• Associate degree and eight (8) years of professional experience, Bachelor's degree and six (6) years of professional experience, or equivalent combination of education and experience.
• Minimum of eight (8) years of experience working with Project Wise or similar engineering document management systems.
• Experience supporting engineering, architecture, infrastructure, energy, or consulting organizations preferred.
• Advanced knowledge of Project Wise administration, workflows, metadata management, security models, and document control processes.
• Strong knowledge of Bentley software products required.
• Experience supporting Autodesk, GIS, BIM, and other engineering software integrations preferred.
• Demonstrated experience developing enterprise standards, governance practices, and business processes.
• Experience leading software adoption, change management, and training initiatives.
• Proven ability to coach, mentor, and develop technical users and administrators.
• Strong project management, organizational, and communication skills.
• Ability to influence stakeholders and build consensus across multiple departments.
• Strong analytical and problem‑solving skills with the ability to recommend practical, scalable solutions.
• Self‑motivated with the ability to manage multiple initiatives and priorities simultaneously.
• Passion for continuous improvement, innovation, and knowledge sharing.
• Ability to travel occasionally to support training, onboarding, and project initiatives.
• Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement.
• Must have authorization to work permanently in the U. S.
• Competency Profile
• Client Success

Supports timely, accurate, compliant deliverables by assisting project teams and removing blockers.

Communicates clear, practical solutions to user issues.

Anticipates common user challenges and proactively shares guidance to prevent delays.

Integrity

Handles data and permissions responsibly; follows security and compliance requirements.

Documents processes and updates transparently.

Maintains confidentiality of sensitive project and client information.

Enthusiasm

Models curiosity and a growth mindset; actively shares wins, tips, and lessons learned to energize adoption.

Shares knowledge and tips that help others succeed.

Demonstrates a positive, solutions‑oriented attitude when addressing user issues.

Inclusion

Collaborates across PMs, designers, IT, PW Admins, and clients; values diverse input. Encourages open dialogue and respects different perspectives during problem‑solving.

Agility

Adapts to evolving DOT and company requirements; responds promptly to changing needs. Handles multiple priorities effectively while maintaining attention to detail.

Innovation

Suggests workflow improvements and identifies opportunities for automation. Stays informed on emerging Bentley and Microsoft technologies to recommend enhancements.

• We offer our team members
• Flexible Workplace
• Employee Ownership
• Competitive Pay
• Comprehensive Benefits Package
• Collaborative Environment
• Innovative Culture
• Additional Opportunity Details

Target Base Compensation Range for this role is $93,800 - 126,900.

Factors that may be used to determine your actual salary include your job‑specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role.

Ulteig is a Drug‑Free Workplace

Ulteig is a Drug-Free Workplace.

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