Senior Promotional Review Associate – Contractor

Responsibilities

• Provide operational and coordination support to the U.S. Review Committee (USRC) process for assigned products.
• Assist with preparing promotional materials for review, facilitating meetings, maintaining documentation in Veeva PromoMats, and ensuring efficient workflow execution under the direction of USRC leadership.
• Act as the primary point of contact for the promotional review process and liaise between Commercial Leads, Reviewers, and Agencies for assigned products.
• Ensure materials are ready for review, editing and quality checking materials.
• Facilitate high-quality USRC meetings, supporting planning activities, and providing training on USRC processes and Veeva PromoMats.
• Track promotional materials from inception through approval and provide actionable feedback where there are workflow issues.
• Monitor document lifecycle including reapprovals and expiry of materials in accordance with USRC SOP.
• Perform comment verification on documents to ensure USRC advice has been incorporated correctly; follow-up with individual USRC Reviewers when further clarification is needed.
• Proofread materials for accuracy, grammar, misspellings, punctuation, formatting, and stylistic errors.
• Check materials for alignment to Brand style guide, USRC guidelines, and corporate policies.
• Provide training on USRC process and Veeva Promomats as needed.
• Coordinate logistics for USRC escalation meetings as needed.

Requirements

• Bachelor’s degree preferred.
• 3+ years of experience in equivalent or similar industry with at least 2 years of experience working with promotional review committees.
• Experience with Veeva PromoMats or similar electronic management system.
• Basic knowledge of pharmaceutical promotional regulations and submission requirements.
• Experience supporting and coordinating complex projects, ensuring timelines, deliverables, and stakeholder communications are effectively handled.
• Prior experience coordinating with high performing committees or similar groups.
• Strong organizational skills to support the management of priorities, timelines, and committee activities simultaneously.
• Excellent written and verbal communication skills to effectively convey feedback, decisions, and rationale to stakeholders.
• Ability to evaluate information, consider alternatives, and provide input or recommendations to stakeholders.
• Ability to identify and propose solutions to problems logically, quickly, and proactively.
• Exceptional attention to detail, with the ability to identify and correct errors in promotional materials, ensure accurate incorporation of reviewer comments, and maintain precise version control in Veeva PromoMats.
• Proficient in Microsoft Office, Adobe, and Veeva PromoMats.