Administrative Assistant

For our client, HighTech multinational group, located in the Lausanne area , we recruit

ADMINISTRATIVE ASSISTANT

Purpose of the role

You will provide high-quality administrative and organizational support to the Head of the Business Unit and the leadership team . As a key point of contact, you will contribute to the smooth and efficient running of the Business Unit by coordinating a wide range of activities, anticipating needs and ensuring effective follow-up, within a highly international and dynamic environment.

This role requires discretion, reliability, strong organizational skills and a proactive, service-oriented approach. You will work closely with senior leaders, employees and internal services in a collaborative and international environment .

Responsibilities and tasks

As part of a dynamic and collaborative environment, you will play an important role in ensuring the efficient day-to-day organization of the Business Unit and its leadership team .

• Provide day-to-day administrative and organizational support to the Head of the Business Unit and leadership team
• Manage calendars, schedules, meetings and internal and external communications in French and English
• Prepare meeting agendas, presentations, documents, action lists and other supporting materials, ensuring appropriate follow-up on decisions and deadlines
• Coordinate meetings, business visits, seminars, team events and related logistics, including meeting rooms, catering and IT requirements
• Welcome visitors and new employees and coordinate activities related to visits and onboarding
• Organize business travel in coordination with the internal travel agency , including flights, accommodation and related logistics
• Prepare and process expense reports and coordinate the review, approval and signature of invoices and accounting documents
• Maintain accurate administrative records and ensure timely follow-up of departmental matters
• Liaise with internal services, including IT and Building Services, to ensure the smooth running of meetings, events and workplace-related matters
• Build positive working relationships with employees and leaders across the organization and contribute to a positive, collaborative and service-oriented team environment

Your profile

You have at least 5 years of relevant and experience as an Administrative Assistant, Executive Assistant or Personal Assistant, in an international environment. A qualification in administration, from a Swiss CFC or equivalent to a Bachelor is an advantage. (Hospitality Management welcome), with proven track record and experience in supporting senior leaders or leadership teams in an international environment .

You have a strong service and solution orientation , resourceful, discreet and professional, with high integrity and confidentiality , and the professionalism required to interact confidently with C-suite executives and stakeholders at all levels .

You are highly organized, autonomous, proactive and positive , with excellent attention to detail, strong follow-through, the ability to anticipate needs, manage competing priorities and meet deadlines effectively.

You are collaborative and team-oriented , with a genuine willingness to support others and contribute to a positive working environment .

Your strong interpersonal and communication skills, with your positive, approachable and personable attitude, will enable you to build trust and rapport across the organization.

Fluent in French and English , both written and spoken, German would be a plus.

Strong proficiency in Microsoft Office applications .

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