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- Aufgaben: Support the Executive Director with scheduling, travel arrangements, and project coordination.
- Arbeitgeber: Join a dynamic international consultancy firm with a global presence in Munich.
- Mitarbeitervorteile: Enjoy 50% remote work, wellness benefits, and generous bonuses.
- Warum dieser Job: Perfect for those seeking growth in a fast-paced, supportive environment with global interactions.
- Gewünschte Qualifikationen: Fluent in German and English (C1), with strong organizational and communication skills.
- Andere Informationen: Standard hours are 9am – 6pm; annual salary reviews and open communication encouraged.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
Senior Consultant – Europe at Joss Search
Executive Assistant – 50% Remote Work!
We are working with an international consultancy firm with global offices, and they are seeking an Executive Assistant / Project Coordinator with development opportunities to join their busy office in Munich. This is a permanent role, and you must have worked for an international professional services firm before. You should be confident communicating with all external clients and internal colleagues, and it’s imperative you are fluent in German and English to at least C1 level.
THE ROLE
Your responsibilities will include, but are not limited to:
- Supporting your Executive Director with extensive diary and schedule management, proactive gatekeeping, and planning
- Arranging frequent international travel
- Gatekeeping and handling all incoming telephone calls in a responsive, proactive, and timely manner
- Full secretarial duties, including preparation of business correspondence, project documents, and presentations, using a variety of software packages including Microsoft Outlook, Word & PowerPoint
- Regular liaison and interaction with various other offices globally, and all external and internal clients
THE CANDIDATE
An ideal candidate for this Executive Assistant role will be able to work in a proactive manner, making decisions on behalf of the Executive Director regarding scheduling matters and valuing discretion and trust. This is a fast-paced environment, and being able to work under time pressure in a calm and unflappable way is imperative. You must value your role and be accountable for performing this vital role to the best of your ability.
You must possess:
- German language skills to a fluent level and English to at least C1 level
- Excellent secretarial, organisational, and problem-solving skills
- Experience working in professional services
- Professional, committed attitude and approach
- The ability to work to deadlines
- The ability to work well alone as well as using your network of supportive colleagues when needed
THE BENEFITS
Generous discretionary bonus
Annual salary reviews
Wellness benefits
Open plan environment and open communication encouraged
Encouragement to take on projects and up-skill
Standard hours are 9am – 6pm
If this sounds like the perfect role for you, apply today!
Seniority Level
Mid-Senior level
Employment Type
Full-time
Job Function
Administrative
Industries
Staffing and Recruiting and Executive Offices
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Executive Assistant Arbeitgeber: Joss Search
Kontaktperson:
Joss Search HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Executive Assistant
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, like Microsoft Outlook, Word, and PowerPoint. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your experience in managing international travel and scheduling for executives. Prepare examples of how you've successfully coordinated complex schedules or travel plans in previous roles to showcase your organizational skills.
✨Tip Number 3
Since communication is key in this role, practice articulating your thoughts clearly in both German and English. You might even consider a mock interview with a friend to refine your bilingual communication skills.
✨Tip Number 4
Research the consultancy firm and its global offices. Understanding their culture and values will help you tailor your approach during any interviews and show that you're genuinely interested in being part of their team.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Executive Assistant
Tipps für deine Bewerbung 🫡
Understand the Role: Make sure to thoroughly read the job description and understand the key responsibilities and requirements. Highlight your relevant experience in diary management, travel booking, and project coordination.
Tailor Your CV: Customize your CV to reflect your experience in professional services and emphasize your organizational and communication skills. Include specific examples of how you've successfully managed similar tasks in the past.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your fluency in both German and English, as well as your proactive approach and ability to work under pressure. Mention your commitment to supporting the Executive Director effectively.
Proofread Your Application: Before submitting, carefully proofread your application materials for any errors or typos. Ensure that your language is professional and that you have adhered to the required format.
Wie du dich auf ein Vorstellungsgespräch bei Joss Search vorbereitest
✨Demonstrate Your Proactive Nature
Showcase your ability to take initiative during the interview. Prepare examples of how you've successfully managed schedules or made decisions on behalf of executives in previous roles.
✨Highlight Your Communication Skills
Since this role requires strong communication with both internal and external stakeholders, be ready to discuss your experience in managing relationships and handling calls professionally. Practice speaking clearly in both German and English.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving and organizational skills. Think of scenarios where you had to manage multiple tasks under pressure and how you handled them effectively.
✨Familiarize Yourself with Relevant Software
Make sure you are comfortable discussing your proficiency with Microsoft Outlook, Word, and PowerPoint. Be prepared to give examples of how you've used these tools to enhance your productivity in past roles.
