Project Coordinator (2 year fixed term contract)
International Consultancy firm
Hamburg, Germany
My client is an international consultancy firm with global offices, and they are seeking a Project Coordinator to join their busy office in Hamburg. This is a 2 year fixed term contract with the potential to become a permanent role, ideally you have worked in professional services, be confident communicating with all external clients and internal colleagues, and it's imperative you are fluent in German and English to at least C2 level.
This role combines traditional Assistant duties, such as diary management, international travel booking, meeting coordination etc. and project coordination, dealing with external and internal stakeholders; so your organisational, communication and project management skills need to be strong!
THE ROLE
This role will be to provide support to 1-2 consultants, including management of calendar, international travel booking, complex meeting coordination, and supporting your team with projects accordingly, which involves complex documentation production, working with researchers, liaising with internal stakeholders and external clients, and see the projects assigned to you through from start to finish.
Your responsibilities will include, but are not limited to:
- Supporting your Executives with extensive diary and schedule management, proactive gate keeping and planning
- Arranging frequent international travel
- Gate keeping and handling all incoming telephone calls in a responsive, proactive and timely manner
- Preparation of business correspondence, project documents and presentations, and using a variety of software packages including Microsoft Outlook, Word & PowerPoint
- Regular liaison and interaction with various other offices globally, and all external and internal clients
THE CANDIDATE
An ideal candidate for this role will be able to work in a proactive manner, making decisions on behalf of the Executives with scheduling matters and value discretion and trust. This is a fast-paced environment and being able to work under time pressure in a calm and unflappable way is imperative. You must value your role and be really accountable for performing this vital role to the best of your ability.
You must possess:
- German language skills to a fluent level and English to at least C2 level
- Excellent organisational and problem-solving skills
- Professional, committed attitude and approach
- The ability to work to deadlines
- The ability to work well alone as well as using your network of supportive colleagues when needed
THE BENEFITS
Hybrid working model - 2 days working from home
Generous discretionary bonus
Annual salary reviews
Wellness benefits
Open plan environment and open communication encouraged
Encouragement to take on projects and up-skill
Standard hours are 9am – 6pm
Executive Assistant Arbeitgeber: Joss Search
Joss Search bietet eine dynamische und unterstützende Arbeitsumgebung in Zürich, die es Ihnen ermöglicht, Ihre Fähigkeiten als Executive Assistant weiterzuentwickeln. Mit flexiblen hybriden Arbeitsmodellen, 25 Urlaubstagen und umfassender sozialer Absicherung fördern wir eine ausgewogene Work-Life-Balance und bieten zahlreiche Möglichkeiten zur beruflichen Weiterentwicklung in einem internationalen Team. Werden Sie Teil eines Unternehmens, das Wert auf Zusammenarbeit und persönliche Entfaltung legt.
