Business Assistant (all genders)

This role offers you to be at the heart of our operations, ensuring seamless administrative support and fostering strong relationships with senior stakeholders. This is your chance to thrive in a fast-paced environment, showcasing your advanced skills and dedication. Join us and become an integral part of a team that values excellence and innovation.

As a Business Assistant in the International Consumer Bank, you will provide high-level administrative support to our stakeholders, ensuring the successful delivery of business objectives. You will be part of a dynamic team, working closely with senior stakeholders to manage schedules, coordinate meetings, and high-level regulatory interactions. This role offers the opportunity to demonstrate your advanced skillset and flexibility in a demanding environment, while contributing to the success of our business.

Job Responsibilities:

• Manage diaries proactively, including meetings, conference calls, and off-site events.
• Coordinate travel and entertainment bookings, ensuring compliance with policies.
• Handle client interactions and coordinate departmental activities.
• Participate in projects and take ownership of coordinating frequent town halls and offsites
• Partner with support groups and business management for seamless operations.
• Oversee distribution lists and technology usage.
• Understand group priorities and business expectations.

Required Qualifications, Capabilities, and Skills:

• Professional client handling and relationship building.
• Competency in diary management with good judgment.
• Strong executive communication skills, both written and verbal.
• Experience in arranging travel and creating accurate itineraries.
• Demonstrated proactivity and ownership in the role. Flexibility and receptiveness to change.
• High-level technical capabilities.
• Awareness of expense systems and cost control initiatives.
• Polished, professional approach in a pressured environment.

• Positive, common-sense approach to time management.

• High attention to detail and quality results.
• Fluent German and English.

Preferred Qualifications, Capabilities, and Skills:

• Understanding of investment bank culture and political landscape.
• Strong team player and solution-oriented mindset.
• Current knowledge of corporate policies and adherence.