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The Executive Assistant role supporting the Co‑Market Head Switzerland is a critical position requiring a seasoned, discreet, and results‑driven professional. Reporting directly to the senior leader of the Geneva office, you will provide comprehensive, high‑calibre administrative and operational support, ensuring seamless day‑to‑day functioning across priorities.
The successful candidate will support the Co‑Market Head Switzerland in driving operational efficiency, strategic initiatives, and leadership coordination across the Swiss market, with a particular focus on the development and growth of the Geneva branch. This role combines high‑level administrative support with core business management responsibilities, acting as a trusted partner to ensure seamless execution of priorities.
YOUR CHALLENGE
Manage the Co‑Market Head’s calendar proactively: schedule meetings, prioritise appointments, and resolve conflicts
Prepare agendas, briefing materials, presentations (PowerPoint/Excel), and talking points for internal and external meetings
Organise travel arrangements, including itineraries, visa requirements if applicable, accommodations, and expense reporting
Serve as gatekeeper by screening calls and emails, handling sensitive correspondence, and ensuring timely follow‑up
Act as liaison between headquarters and the Geneva office, ensuring alignment on policies, communications, and change initiatives
Collaborate with all the key internal stakeholders, including Compliance and Legal departments when required, particularly regarding documentation and approvals
Monitor key performance indicators (KPIs) for the Geneva branch; compile weekly/monthly reports
Facilitate internal governance processes: organise regional management committee meetings, track action items, and maintain meeting minutes and follow‑ups
Assist in executing local growth strategies under guidance of the Co‑Market Head
Identify opportunities for process improvements and digital transformation
Maintain strict confidentiality of all matters
YOUR PROFILE
Bachelor’s degree in business administration, International Relations, or a related field
Minimum of 5 years’ experience in an executive support or business coordination role, preferably within private banking or financial services
Ability to travel regularly between Zürich and Geneva
Proven ability to work effectively in a senior executive environment with discretion and professionalism
Strong understanding of wealth management business models, organisational structures, and key drivers of performance
Fluency in English and German (written and spoken); French language skills are a strong advantage
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Organisational Excellence: Ability to multitask efficiently while maintaining accuracy and attention to detail
Initiative & Problem‑Solving: Anticipates needs and proposes solutions without constant supervision
Communication Skills: Clear, concise, and diplomatic communicator across levels and cultures
Team Collaboration: Works well both independently and as part of cross‑functional teams
Discretion & Integrity: Handles confidential information with utmost sensitivity and trustworthiness
#J-18808-Ljbffr
The Executive Assistant role supporting the Co‑Market Head Switzerland is a critical position requiring a seasoned, discreet, and results‑driven professional. Reporting directly to the senior leader of the Geneva office, you will provide comprehensive, high‑calibre administrative and operational support, ensuring seamless day‑to‑day functioning across priorities.
The successful candidate will support the Co‑Market Head Switzerland in driving operational efficiency, strategic initiatives, and leadership coordination across the Swiss market, with a particular focus on the development and growth of the Geneva branch. This role combines high‑level administrative support with core business management responsibilities, acting as a trusted partner to ensure seamless execution of priorities.
YOUR CHALLENGE
Manage the Co‑Market Head’s calendar proactively: schedule meetings, prioritise appointments, and resolve conflicts
Prepare agendas, briefing materials, presentations (PowerPoint/Excel), and talking points for internal and external meetings
Organise travel arrangements, including itineraries, visa requirements if applicable, accommodations, and expense reporting
Serve as gatekeeper by screening calls and emails, handling sensitive correspondence, and ensuring timely follow‑up
Act as liaison between headquarters and the Geneva office, ensuring alignment on policies, communications, and change initiatives
Collaborate with all the key internal stakeholders, including Compliance and Legal departments when required, particularly regarding documentation and approvals
Monitor key performance indicators (KPIs) for the Geneva branch; compile weekly/monthly reports
Facilitate internal governance processes: organise regional management committee meetings, track action items, and maintain meeting minutes and follow‑ups
Assist in executing local growth strategies under guidance of the Co‑Market Head
Identify opportunities for process improvements and digital transformation
Maintain strict confidentiality of all matters
YOUR PROFILE
Bachelor’s degree in business administration, International Relations, or a related field
Minimum of 5 years’ experience in an executive support or business coordination role, preferably within private banking or financial services
Ability to travel regularly between Zürich and Geneva
Proven ability to work effectively in a senior executive environment with discretion and professionalism
Strong understanding of wealth management business models, organisational structures, and key drivers of performance
Fluency in English and German (written and spoken); French language skills are a strong advantage
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Organisational Excellence: Ability to multitask efficiently while maintaining accuracy and attention to detail
Initiative & Problem‑Solving: Anticipates needs and proposes solutions without constant supervision
Communication Skills: Clear, concise, and diplomatic communicator across levels and cultures
Team Collaboration: Works well both independently and as part of cross‑functional teams
Discretion & Integrity: Handles confidential information with utmost sensitivity and trustworthiness
#J-18808-Ljbffr
Senior Executive Assistant 100%, Zürich, (f/m/d) Arbeitgeber: Julius Baer
Julius Baer bietet eine herausragende Arbeitsumgebung in Zürich, die von einer agilen und kollaborativen Kultur geprägt ist. Als Senior Java Backend Architect haben Sie die Möglichkeit, innovative cloud-native Systeme zu gestalten und Ihre Fähigkeiten in modernen Java-Technologien weiterzuentwickeln. Das Unternehmen fördert aktiv das Wachstum seiner Mitarbeiter und bietet zahlreiche Weiterbildungsmöglichkeiten, um Ihre Karriere im Bereich Wealth Management voranzutreiben.
