Office Manager (D/F/M) Hamburg full-time Permanent employee Whether it's spontaneous visitors, a ringing phone, or delivery chaos: you keep an overview, think ahead, and represent our agency in a professional yet personable way.Your profileJung von Matt AG is looking for an Office Manager (d/f/m) in full timeAbout youExcellent organizational skills with a strong sense of prioritization and time managementHigh level of service orientation and a professional, friendly demeanorConfident handling of MS Office (especially Outlook, Word, Excel, PowerPoint) and common office toolsExperience in office management, team assistance, or administrative rolesStrong communication skills in English and German, both written and spokenIndependent, structured, and proactive way of workingDiscretion and a strong sense of responsibility when handling sensitive informationResilience and flexibility in a fast-paced agency environment The TasksOrganizing and coordinating daily office operationsActing as the first point of contact for employees, visitors, and external partnersCoordinating meetings and appointments, including preparation and follow-upSupporting teams and management with administrative and organizational tasksPlanning and booking business trips, including expense administrationOrdering and managing office supplies and maintaining office infrastructureCoordinating external service providers (e.g. cleaning, IT, maintenance)Supporting internal events, workshops, and agency-wide activitiesMaintaining lists, databases, and internal overviewsContributing to the continuous improvement of office processes and internal workflows
