For our location in Ladenburg, Germany we are looking for a Project Management Office (PMO) Specialist for our R&D department.
The PMO Specialist plays a central role in driving the effectiveness of the Global Innovation organization and work processes by ensuring structured governance, strong project execution, and continuous improvement of innovation processes.
This position requires a high level of autonomy, a solution-seeking mindset, and the ability to proactively engage and influence stakeholders across functions. The PMO Specialist acts as a facilitator of collaboration, decision-making, and process adoption.
Responsibilities
Governance & Pipeline Management:
- Support and improve global product pipeline governance and stage-gate processes
- Ensure consistency, transparency, and alignment across project portfolios
- Identify gaps and propose pragmatic solutions
- Identify proactively process improvements, and opportunities to reduce admin, and make an extra effort to align on priorities and timelines with all stakeholders
Facilitation of Ideation & Innovation Processes:
- Prepare and facilitate ideation workshops with cross-functional teams
- Ensure structured outcomes and follow-up
- Act as a neutral facilitator driving alignment and constructive challenge
Reporting, Analytics & Decision Support:
- Develop and maintain project monitoring and reporting (KPIs, dashboards)
- Translate data into actionable insights
- Proactively highlight risks and improvement opportunities
Continuous Improvement & Process Optimization:
- Drive a culture of continuous improvement
- Identify inefficiencies and propose practical solutions
- Promote knowledge sharing and best practices
Change Management & Organizational Development:
- Support implementation of cross-functional processes
- Facilitate adoption of new tools and ways of working
- Contribute to building agility and adaptability
Proactive Stakeholder Engagement:
- Act as central interface for innovation process topics
- Engage proactively with stakeholders at all levels
- Prepare and facilitate Innovation Council and portfolio reviews
Tools & Risk Management:
- Develop and standardize PMO tools
- Monitor and escalate risks as needed
Qualifications
Key Competencies & Mindset:
- High autonomy and self-driven execution
- Strong solution-oriented mindset
- Proactive stakeholder interaction
- Strong facilitation skills
- Continuous improvement mindset
- Structured and analytical thinking
- Resilience and adaptability
- Understanding of project management methodologies
- Strong analytical skills
- Excellent communication and interpersonal skills
- Organized, multi-tasking, and results-oriented
